REN- Assistant Program Director After School

Job Details

Job Location
:
Elmhurst, NY 11373

Position Type
:
Full Time

Salary Range
: $45,000.00 - $45,000.00 Salary/year

Position Summary: The Assistant Program Director supports the Program Director in managing and overseeing the REN2 after-school program, funded through DYCD and 21st Century Community Learning Center (CCLC) grants. Serving 610 students in grades K–6, the Assistant Program Director ensures smooth daily operations, compliance with grant and contract requirements, staff support, and delivery of high-quality academic enrichment, youth development, and family engagement activities.

Program Operations & Oversight

• Support the Program Director in managing daily operations for a large-scale after-school program serving 610 participants.
• Assist in the design and coordination of program schedules that balance academic support, enrichment, recreation, SEL, and family engagement activities.
• Monitor classroom and activity spaces to ensure program quality, student engagement, and alignment with both DYCD and 21st Century grant goals.
• Support the planning and coordination of special projects, trips, showcases, and family events.
• Act as the Program Director when needed, ensuring continuity of leadership.

Staff Supervision & Development

• Supervise and support group leaders, activity specialists, and program aides in delivering engaging and developmentally appropriate activities.
• Assist with staff scheduling and coverage to meet required staff-to-student ratios.
• Provide ongoing coaching, feedback, and professional development opportunities to staff.
• Help facilitate team meetings, trainings, and reflective practice sessions.

Compliance, Data & Reporting

• Ensure proper attendance tracking and accurate data entry into DYCD Connect and other required systems.
• Support the Program Director with preparation and submission of reports for DYCD and 21st Century compliance.
• Maintain documentation of student progress, program outcomes, and family engagement activities to meet grant requirements.
• Monitor staff compliance with background checks, trainings, and certifications.
• Assist with monitoring and preparing for site visits, audits, and evaluations.

School & Family Engagement

• Serve as a point of contact for parents/guardians, addressing questions and concerns in a timely and professional manner.
• Support the planning and facilitation of parent engagement workshops and family nights, in alignment with 21st Century grant requirements.
• Collaborate with school administrators and teachers to support students’ academic and social-emotional growth.
• Build strong relationships with school staff, families, and community partners.

Safety & Student Support

• Ensure student safety by supporting implementation of emergency protocols, behavior management policies, and supervision procedures.
• Address incidents promptly, ensuring proper reporting and follow-up.
• Promote an inclusive and supportive program environment where all students feel safe, respected, and engaged.
• Support staff in implementing positive behavior management strategies.

Administrative & Resource Management

• Assist with managing program supplies, materials, and equipment to ensure activities run effectively.
• Help track and manage program expenditures in accordance with budget guidelines.
• Support identification of enrichment opportunities, community partnerships, and in-kind resources to strengthen programming.
• Coordinate logistics for field trips, events, and grant-specific activities.

• Bachelor’s degree in Education, Youth Development, Social Work, or related field (or equivalent relevant experience).
• Minimum 2–3 years of supervisory experience in after-school, youth development, or educational programming.
• Familiarity with DYCD and 21st Century grant regulations, reporting requirements, and best practices.
• Strong leadership, organizational, and interpersonal skills.
• Ability to manage multiple priorities in a large-scale program environment.
• Commitment to equity, inclusion, and culturally responsive programming for diverse communities.