Non-student Short-Term Casual - Academic Exam & Accommodations Proctor

• Job Type: Short Term Casual
• Bargaining Unit:
• Regular/Temporary:
  Temporary
• End Date if Temporary: 6/1/2027
• Hours Per Week: 20
• Standard
  
  Work Schedule:
• Building:
• Salary Range: $22.00 - $28.00

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

The Academic Exam & Accommodations Proctor plays a vital role in protecting the integrity of Columbia Law School’s assessment process while ensuring an equitable, accessible, and distraction-free environment for all test takers. In today's academic landscape—defined by secure laptop testing, generative AI policies, anonymous grading, and tailored accommodation plans, the Proctor acts as the primary on-site administrator during final and midterm exam cycles.

This position requires high technical literacy to troubleshoot secure testing software (e.g., Exam4), vigilant 0 oversight regarding unauthorized devices and AI tools, and strict adherence to accommodation mandates coordinated with the Office of Disability Services (ODS).

Responsibilities

• Actively monitor exam rooms to ensure strict compliance with Law School academic integrity policies, faculty-specific exam parameters (e.g., Closed-Book, Open-Book, or Limited-Access), and generative AI restrictions.
• Ensure all unauthorized technology (smartwatches, secondary laptops, tablets, phones, generative AI apps, internet browsers, and smart glasses) is fully turned off and stowed prior to the start of the exam.
• Escalate and document potential Honor Code violations, unauthorized device usage, or digital security breaches to the Office of Registration Services immediately using standardized incident reports.

• Assist students with launching and running specialized secure exam software (e.g., Exam4, Exam Soft) in "Closed," "Open-Laptop," or "Open-Network" modes as designated by the instructor.
• Perform basic, real-time troubleshooting for laptop freezes, software crashes, network connection failures, or password/token errors without disturbing the overall testing environment.
• Work with ORS Staff and IT to immediately identify and facilitate emergency exam transition protocols (wellness, technical, or otherwise).

• Administer specialized testing accommodations in designated low-distraction environments in full compliance with ODS guidelines (e.g., extended time, stop-the-clock breaks, screen readers, ergonomic setups, or specialized dictation software).
• Track multi-room exam schedules, individual student timing, and rest-break allocations with extreme precision and confidentiality.
• Maintain a professional, empathetic, and calm demeanor when supporting students experiencing high stress or medical accommodations.

• Verify student identity via university  maintaining strict anonymous grading protocols (ensuring student names never appear on physical or digital exam files).
• Distribute and collect exam questions, scratch paper, and secure upload verification slips.
• Coordinate student sign-outs/sign-ins for brief restroom breaks, ensuring room security and adherence to time limits.
• Help prepare exams for next-day administration

Minimum Qualifications

• Education:
  
  High School Diploma required;
  Bachelor’s degree or current graduate student status preferred.
• Technical Proficiency:
  Comfort with modern computer…