Admissions Project Manager, OSE

This position is in a civil service competitive class that is subject to examination. Position is only open to current City employees with permanent NYC civil service status as Education Officer or permanent in an equivalent title that is eligible for transfer under 6.1.9 to Education Officer. This position is open to qualified persons with a disability who are eligible for the 55-a program.

Please indicate in your cover letter that you would like to be considered for the position under the 55-a program .

The Office of Student Enrollment (OSE) manages admissions, enrollment, and transfers for students in New York City Public Schools (NYCPS) Early Childhood programs, 2-K through grade 12, including District 75 schools. Additionally, the office oversees 11+ sites consisting of Family Welcome Centers, and a call center, which are family facing offices that conduct enrollment transactions and provide community based support to families.

OSE designs and implements enrollment and admissions policies and processes that provide all students with access to high quality public schools. OSE also has teams dedicated to supporting our most vulnerable students, including students with disabilities, students in temporary housing, foster care, and other special populations.

The Admissions Project Manager (APM) supports all aspects of admissions administered by the Office of Student Enrollment (OSE), including pre-kindergarten, kindergarten, gifted and talented programs, middle school admissions, and high school admissions. The Admissions Project Manager participates in policy and process decisions that support the continuous improvement in managing operations centrally and in Family Welcome Centers. The APM also supports ongoing internal and external publication and communication efforts, provides management of operational and logistical tasks and supports analytics and data management work.

Performs related work.

Senior Director of Admissions

N/A

Works closely with OSE’s leadership team, Executive Directors, P311 Call Center Knowledge Team, School Principals, School Counselors and other Staff, Central NYCPS offices.

• Coordinates the admissions process, including the development and maintenance of project plans and timelines.
• Supervises the data collection and review of the admissions process; serves as a resource for school staff and field-based staff to resolve inquiries regarding enrollment and admissions.
• Provides timely and appropriate responses to inquiries from other central offices, school support organizations, schools, Community Education Councils (CECs), advocacy organizations and community stakeholders.
• Serves as a case manager for parent inquiries.
• Supports all customer service aspects of the central enrollment team.
• Manages development and distribution for all admissions process communications with families and schools.
• Plans and implements community engagement forums and events.
• Manages relevant content on the OSE website.
• Creates and administers system-wide professional development and training.
• Represents OSE at parent forums, fairs, and other venues, as needed. Some events take place during evenings and weekends.
• Works within and across central NYCPS offices and organizations to coordinate the implementation of policy directives and procedural initiatives related to enrollment, admissions, eligibility and equity of access processes.
• Represents the NYCPS at various school based or CEC planning meetings.
• Participates in studies and evaluations to determine the needs of the student population relative to admissions.

• A master’s degree from an accredited college in education, guidance, educational administration and supervision, or a related field and at least two (2) years of full-time satisfactory professional experience in educational program administration, career or occupational program administration, or as a state certified or licensed teacher, one (1) year of which must have been in a supervisory/consultative capacity; or
• A baccalaureate degree from an accredited college and three (3) years of full-time satisfactory professional experience as described in “1” above; or
• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization plus seven (7) years of full-time, satisfactory…