Programs Coordinator - Admissions & Placement

Reporting to the Chief Enrollment and Academic Officer and Director of Academic Programs, the Programs Coordinator will manage projects, calendars, communications, and logistics for our 14-month Scholar Immersion Program and other initiatives. This role requires strong organizational skills, attention to detail, excellent follow-through, and the ability to manage multiple priorities  Programs Coordinator will support students, families, faculty, and staff during a demanding academic year while maintaining reliability and good judgment.

• Bachelor's degree required
• Excellent verbal and written communication skills
• Proven ability to build positive relationships with students and families
• Ability to work evenings and weekends as needed
• Bilingual in English and Spanish (preferred)
• At least 2 3 years of relevant experience in program coordination, education or nonprofit operations, administration, project management, youth development, or a related field
• Demonstrated experience managing multiple projects, priorities, stakeholders, and deadlines simultaneously
• Experience developing and managing project plans involving multiple contributors
• Experience supervising staff and providing day-to-day direction, feedback, and support
• Demonstrated ability to delegate work, establish clear expectations, and follow up on deliverables
• Demonstrated ability to coordinate the work of colleagues, including individuals who are not direct reports
• Strong proficiency with Google Workspace, particularly Google Sheets, Docs, Drive, Forms, Calendar, and Classrooms
• Experience maintaining accurate databases, trackers, records, and operational systems.
• Ability to learn and effectively use new technology platforms and systems
• Sound judgment and discretion when handling confidential or sensitive information
• Ability to work independently, anticipate needs, solve problems resourcefully, and recognize when consultation or escalation is appropriate
• Familiarity with MOCHA or another structured project-management framework preferred
• Experience in education, youth development, summer programming, residential programming, or out-of-school-time programming preferred

• Flexible work schedule
• Medical insurance
• Dental insurance
• Vision insurance
• Prescription drug coverage
• Wellness program
• Paid holidays

• Paid sick leave
• Bereavement leave
• Close to public transit
• Flex Spending Account (FSA)
• Employee Assistance Program
• Paid time off
• Commuter benefits

The Oliver Scholars Program prepares high-achieving students from families with limited financial resources who are attending New York City middle schools, for success at selective high schools and colleges.

The Oliver Scholars journey begins with the recruitment of highly motivated 7th grade candidates from public schools and parochial schools in New York City. We work with students for 14 months in our Scholar Immersion and Placement (SIP) program and ultimately place them in 9th grade at high-performing NYC independent college preparatory day schools and boarding schools across the country. SIP s curriculum mirrors that of a typical independent school.

Summer Program I serves rising 8th grade students, supporting them along the path to independent school admission, including test preparation and application support in addition to ongoing academic enrichment. Summer Program II, our capstone program for SIP, which is designed to acclimate students to the rigor and independent schools.

Oliver Scholars offers high-achieving students an alternative path, raising their sights and fostering the development of our next generation of change-makers, thought leaders, and trailblazers. Our work with Scholars includes up to ten years of one-on-one support, summer coursework, and pre-career training. As a result, 100 percent of Scholars graduate high school.

Oliver Scholars encourages applications from people of all backgrounds. We value a diverse workforce and an inclusive culture, as we believe this best reflects the communities and students we serve.

• Tuesday-Saturday during the school year
• Monday-Friday during summer
• One week of residential supervision during the summer boarding program
• Must be available for some evenings and weekends as needed

• Manage projects for program teams
• Manage program calendars and coordinate scheduling across teams
• Track deadlines and ensure deliverables are completed on time
• Create and…