Document Control Specialist - Gateway

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role Description:

Arcadis is seeking a highly skilled and motivated Document Control Specialistto support one of the most iconic and consequential infrastructure initiatives in the United States — the Gateway Hudson Tunnel Project (HTP).

We are working in partnership with Parsons and Mace as part of the MPA Delivery Partner team, selected by the Gateway Development Commission to deliver this transformative project. The HTP is a critical component of the broader Gateway Program — one of the most ambitious and impactful transportation initiatives in the nation — and is designed to strengthen mobility, enhance resiliency, and ensure the long-term reliability of the Northeast Corridor.

The project encompasses the construction of a new, two-track rail tunnel beneath the Hudson River, along with the full rehabilitation of the existing 113-year-old North River Tunnel. This vital infrastructure supports more than 200,000 daily passengers via Amtrak and NJ TRANSIT and serves as a backbone for economic activity and connectivity between New York and New Jersey.

This is more than just a job — it’s a once-in-a-generation opportunity to contribute to a nationally significant infrastructure program that will reshape rail transportation, drive sustainable economic growth, and improve regional accessibility for millions. As part of this high-performing, multidisciplinary team, you will help deliver excellence on one of the most technically complex and high-profile projects in the world.

If you're seeking to make a meaningful, lasting impact — while advancing your career alongside some of the best minds in the industry — this is your moment.

Role Accountabilities:

• Enter data into Contract Management and MS SharePoint databases. Create PDF files through scanning or conversion from another format.
• Assist in preparing contract changes and project closeout documentation.
• Reviews contracts and various documents and records for compliance with policies and procedures.
• Coordinates the approval process for documents and contract changes.
• Manage the Document Control/Change Control process and files for all project documents including submittals, contract changes, RFIs/RFCs, correspondence, design documents, reports, meeting minutes and other records. Maintain document control/change control database systems using Primavera Contract Management.
• Distribute documents and maintain controlled distribution lists.
• Prepares and presents various reports, minutes, and records regarding contract document control/change control issues.
• Assist in preparing project closeout documentation.

Required Qualifications:

• 5 years of experience performing Document Control work, including two (2) years in the Engineering or Construction industry.
• A Bachelor's Degree or equivalent work experience.

Key Skills and Abilities:

• Intermediate to advanced proficiency with desktop applications (e.g., Microsoft Word, Excel, and PowerPoint),
• Commercial awareness and organizational understanding,
• A logical approach and ability to think through complex issues to coordinate multi-faceted aspects of projects,
• Advanced proficiency using common project management software and systems,
• Advanced understanding of the three types of project financials,
• Implement assigned tasks independently, utilizing increasing skills, techniques, and methods,

Preferred Qualifications:

• Experience with Primavera Contract Management Document/Configuration control databases reporting.
• Experience with Adobe Acrobat writer.

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can…