Document Control & Administration | Hudson Tunnel Project

Document Control & Administration | Hudson Tunnel Project | New York

Position Status:
This opportunity is for a secured role that is due to commence in March subject to approval. If you would like to be considered as we progress with this position, please click to apply.

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe.

Within our business we harness our unique combination of leading-edge practical expertise and project delivery to unlock the potential in every project.

Mace, as part of MPA delivery partner joint venture of Mace-Parsons-Arcadis, have been selected as the gateway development commissions partners of choice to support the GDC across the gateway program in New York, inclusive of the Hudson Tunnel project. The busiest rail connection between New York, New Jersey, and the Northeast Corridor, the Hudson Tunnel project will improve capacity, reliability, and resiliency of commuter and intercity rail transit serving 800,000 daily passengers from Washington, D.C. to New York and New England.

A milestone project supported by the bipartisan Infrastructure Investment and Jobs Act (IIJA), the project is slated to receive nearly $12 billion in federal funding, the largest investment in a mass transit project in modern history.

• Safety First - Going home safe and well
• Client Focus - Deliver on our promise
• Integrity - Always do the right thing
• Create Opportunity - For our people to excel

• Overseeing and maintaining comprehensive project documentation in alignment with project standards and protocols.
• Organizing, classifying, and storing documents using PMIS tools (SharePoint, eBuilder, PM Web, Oracle, Kahua) to ensure accessibility and accuracy.
• Coordinating with internal and external stakeholders to facilitate document reviews and approvals within a 10-day turnaround.
• Actively tracking and following up on pending reviews to ensure timely feedback and maintain project momentum.
• Implementing version control practices to ensure all documents are current, accurate, and meet project requirements.
• Conducting regular audits and quality checks to maintain document integrity, ensuring compliance with regulatory and project standards.
• Managing document workflows within PMIS tools, troubleshooting issues, and ensuring all team members are proficient in using relevant software.
• Providing training and support to team members on document control processes and software usage as needed.
• Generating and distributing regular document control reports, including status updates on review cycles and outstanding document actions.
• Maintaining clear communication channels with project teams, offering proactive support to meet document deadlines in an aggressive project schedule.

• 5+ years’ experience, preferably within large infrastructure/transit projects.
• Proficiency with PMIS tools (SharePoint, eBuilder, PM Web, Oracle, Kahua) and Windows-based software.
• Strong attention to detail and document organization abilities in high-pressure, fast-paced environments.
• Excellent communication and follow-up skills to coordinate with multiple stakeholders and meet project deadlines.
• At least five years in document control within engineering/construction, preferably on large projects ($500M-$1B).

Please Note: The estimated salary for this position is $80K - $120K. Starting salary may vary based on permissible, non-discriminatory factors such as experience, skills and qualifications.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organization.

We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.

Seniority level:
Not Applicable

Employment type:

Full-time

Job function:
Administrative

Industries:
Construction