Event Coordinator, Entertainment & Gaming

Location: New York

We are looking for an Event Coordinator to support the planning and delivery of client-facing events in New York, New York. This Long-term Contract position partners closely with the event manager and cross-functional hospitality teams to manage event details from initial intake through on-site execution. The role is ideal for someone who thrives in a fast-paced environment, communicates well with service partners, and can adapt to a schedule that may include extended hours based on event needs.

Responsibilities:
• Partner with the client-side event manager to organize event logistics and ensure each program is prepared for successful delivery.
• Gather and review event details for upcoming functions, translating client needs into clear operational plans.
• Oversee coordination for events held in the 8th-floor event space, ensuring room readiness and service alignment.
• Collaborate with catering vendors to recommend food selections and service options that match event goals.
• Advise on staffing coverage and service support required for each event based on size, format, and timing.
• Prepare and finalize event documentation, including quads and other planning materials needed for execution.
• Enter and maintain accurate event information within the company system to support scheduling and operations.
• Work closely with hospitality and concierge teams to coordinate guest experience, service flow, and on-site support.
• Manage events from the initial request stage through live execution, resolving issues quickly and maintaining high service standards.