Special Events & Production Manager

• 401(k)
• Employee discounts
• Health insurance
• Paid time off

Raul Avila Inc. is a Chelsea, New York City-based event production company specializing in the planning and execution of high-profile events, experiences, and productions. We bring together clients, creative partners, vendors, venues, staff, and production teams to create seamless and memorable events.

We are seeking an organized, proactive, and detail-oriented Event Manager with exceptional communication and interpersonal skills to join our team.

The Event Manager will work closely with Raul Avila and the production team to manage events from initial concept through completion. Clients and events are the primary focus of this role, including client communication, design presentations, vendor coordination, production planning, and on-site execution.

The role also includes managing Raul Avila’s daily and weekly schedule and email communications to ensure client requests, meetings, projects, and priorities remain organized and on track.

This is a hands-on, fast-paced position for someone who communicates exceptionally well, takes ownership, anticipates needs, and can confidently manage multiple projects and changing priorities.

• Manage events from initial concept through planning, production, event day, and post-event follow-up.
• Serve as a primary point of contact for clients, providing responsive and professional communication throughout the planning and production process.
• Create and maintain polished, client-facing design presentations for events and productions.
• Develop and manage production schedules, timelines, floor plans, staffing plans, and other event documents.
• Coordinate with venues, vendors, rental companies, caterers, entertainment, décor teams, staff, and other production partners.
• Track deadlines, approvals, deliverables, and outstanding items to keep projects moving on schedule.
• Participate in client meetings, site visits, venue planning, production meetings, setup, event execution, and breakdown.
• Coordinate event staff, including schedules, responsibilities, and day-of assignments.
• Troubleshoot issues quickly and professionally as client needs, schedules, and production requirements change.
• Assist with event budgets, purchase orders, invoices, vendor proposals, travel arrangements, and related administrative tasks.
• Manage Raul Avila’s daily and weekly schedule, including client meetings, appointments, site visits, and production commitments.
• Monitor and manage Raul Avila’s email, prioritizing client and project communications and ensuring timely follow-up.
• Manage multiple events and projects simultaneously while maintaining accurate, organized information.
• Support the broader production team as needed to ensure the successful execution of each event.

• 4+ years of experience in event planning and event production.
• Exceptional verbal communication and interpersonal skills
  , with the ability to communicate confidently and professionally with clients, vendors, venues, staff, and production partners.
• Strong visual presentation skills with experience creating polished, client-facing design presentations.
• Strong organizational and project management skills, with the ability to manage multiple events, deadlines, schedules, and priorities simultaneously.
• Strong written communication skills with excellent attention to detail and follow-through.
• Ability to anticipate needs, prioritize effectively, solve problems, and work independently.
• Proficiency in Microsoft Office and Outlook
  , including presentations, schedules, spreadsheets, , and event-related documents.
• Ability to remain calm, professional, and solution-oriented in fast-paced, high-pressure…