Analyst; Per-Diem

With an overarching mission to eliminate ageism and ensure the dignity and quality of life of approximately 1.8 million older New Yorkers, the NYC Department for the Aging is deeply committed to helping older adults age in their homes and creating a community‑care approach that reflects a model age‑inclusive city.

The Bureau of Financial Services is responsible for administering the agency’s operating and capital budgets. The Bureau ensures funds are available for the procurement of goods and services, invoices are paid in a timely manner, and that all funds are spent on allowable services, with reasonable and auditable costs that reflect the agency's mission. The Bureau reviews audited financial statements from providers and investigates areas of concern.

Vendor Payment ensures that provider agencies, vendors, and clients are reimbursed for goods and services in a timely and accurate manner. The unit works to ensure the completion of timely payments on allowable expenses to contractors. The Vendor Payment Unit processes payments in the amount of $480m baseline and over $39 million in discretionary contracts annually.

• Conduct desk audits on invoices, review and process payments, and advances.
• Provide fiscal technical assistance to contracted NYC Aging agencies.
• Prepare responses verbally and in writing regarding inquiries from contracted agencies and agency personnel officers to resolve problems related to invoices.
• Formulate and maintain contract ledgers according to established budget codes.
• Reconcile PASSPort contracts with NYC Financial Management System (FMS).
• Summarize and present weekly reports for Bureau of Financial Services management staff.
• Assist in other ad‑hoc and special projects as assigned.

• A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) including or supplemented by 24 semester credits in accounting, including one course each in advanced accounting, auditing, and cost accounting; and one of the following:
• one year of full‑time satisfactory experience in management auditing, financial auditing, and/or information technology (IT) auditing; or
• a valid Certified Public Accountant license issued by the New York State Education Department; or
• a valid Certified Internal Auditor certificate issued by the Institute of Internal Auditors (IIA); or
• A satisfactory combination of education and/or experience equivalent to "1" above. Education and/or experience may be substituted as follows:
• two years of full‑time satisfactory experience in financial or managerial accounting may be substituted for the one year of experience described in "1(A)" above;
• undergraduate or graduate credits from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) in management, computer science, public administration, and/or business administration may be substituted for up to 9 semester credits in accounting, on a credit for credit basis.

• Preferred knowledge of Microsoft Excel, Word, PowerPoint as well as excellent writing and oral communication skills.
• Advanced skills in Excel such as the ability to use Pivot tables, V‑look‑ups and to create transparent spreadsheets.
• Knowledge of the Pass Port (NYC's Procurement and Sourcing Solutions Portal).
• Knowledge of the HHS Accelerator Financial System and its CPR feature.
• Ability to work independently and with minimal supervision.
• Excellent oral and written communication skills.
• Takes initiative to identify ways in which processes can be improved.
• Superior organizational skills with strong attention to detail.
• Excellent customer service skills with ability to problem‑solved.
• Strong analytical background that can use data to produce models, summary statistics and reports.
• Comfortable with embracing technology to support and enhance operations.