Temporary Financial Aid Data Processor

Coordinates and administers Federal Stafford, PLUS and Alternative loan programs. Counseling students and parents. Preliminary student file evaluation. Primary contact for lenders and loan agencies. General secretarial functions. This position has been evaluated for compliance with the Fair Labor Standards Act and is subject to premium pay for all hours worked in excess of 40 in a payroll week.

Salary: $16.72-$17.68/hour, depending on experience

Essential Functions:
With or without reasonable accommodations the incumbent must be able to read and write and speak the English language at a college level, be capable of performing sometimes complex mathematical calculations, statistical calculations and other higher mathematical operations, must be able to communicate with all levels of the institution in written and spoken form. The individual must be able to work independently.

The ability to maintain regular and prompt attendance is essential to the successful performance of this position. Other essential functions may be required.

Other Duties & Responsibilities:

• Complete data processing, in cooperation with the Financial Aid Counselor responsible for oversight, the Federal Stafford Loan (FSL), Federal Parent Loan for Undergraduate Students (PLUS) and alternative loan programs. These responsibilities include:
  • Counseling students and parents regarding loan eligibility, application procedures and which loan program may accommodate their needs
  • Determines student and parent loan eligibility and certifies all loan applications. Certification of loan applications may be done manually, web-based or by creating and sending an electronic certification file
  • Problem resolution with (and between) students, parents, lenders, guarantee agencies, and the A.U. Student Service Center
  • Complete processing of electronic fund transfer system for student and parent loan disbursements. Ensures that loan funds are disbursed to student accounts under federal guidelines. Reviews and resolves loan disbursement reports
  • Identifies, authorizes, and implements loan refunds in cases of over awards, ineligible disbursements, enrollment status changes, etc. Updates student accounts with this information
  • Complete processing for loan application procedures and exit and entrance counseling required by federal regulations
• In addition to specific loan counseling, this position is also involved in general financial aid counseling with students and parents
• Complete data processing, in cooperation with the Associate Director Financial Aid, for the State Aid programs. These responsibilities include:
  • Load all State Aid rosters from the State system into Banner which include
    • NY state determined awards
    • Certification Rosters
    • Remittance Rosters/Payment Rosters
    • Make changes to NY State awards using the NY State software and assist students with changes to the applications and appeals
    • Work as a liaison between the state and students with regards to the awarding and determination of state awards
    • Make sure all AU students are meeting state requirements and are eligible to receive NY State monies
    • After loading each roster and before loading the next roster all rosters must be reconciled and cleaned up
    • Certify that each student is either eligible, not eligible or not in compliance
    • Notify students of changes to their award
    • Reconcile the Banner totals and the NY State HESC totals (balance grand totals)
    • Attend training offered by NY State HESC and have first-hand knowledge of regulations and changes to the systems used
    • Transmit electronic files from Banner to NY State HESC
• Complete data processing, in cooperation with the Financial Aid Counselor directly responsible for the Federal Work Study (FCWS) program. These responsibilities include:
  • Collecting and posting of job descriptions
  • Preparing work-study documents for individual students
  • Coordinate with off-campus FCWS employers
  • Assist with balancing of FCWS bi-weekly payroll
• Ensures that financial aid funds are memo'd correctly to student accounts
• Complete federal data load processing
• Maintains a safe working environment within and around their facilities and associated equipment and supplies including, but not limited to, obtaining Safety Data Sheet (SOS) information pertaining to any hazards associated with their work environment
• Safety:
  Participate in safety training and comply with safety rules, regulations, and protocols
• Perform additional duties and assist with special projects as assigned

• H.S. Diploma and some formal post high school education experience
• Applicable Associate Degree preferred or an appropriate combination of college courses
• Minimum two years' work experience in an appropriate setting