Ops Professional; Billing Function

Be among the first 25 applicants

Direct message the job poster from Cygnus Professionals Inc.

We are seeking a highly skilled and detail-oriented Senior Billing Specialist with extensive experience in the Asset Management industry
. The role requires deep expertise in managing end-to-end billing cycles, including fee calculation, AUM data aggregation, reconciliation, and invoice generation across a variety of fund structures and distribution channels
. The ideal candidate has hands‑on experience with advanced billing tools, custodial platforms, and reporting systems, and can seamlessly translate complex fee arrangements into accurate billing outputs.

This individual will play a critical role in strengthening our billing governance framework, enhancing automation, reducing revenue leakage, and ensuring timely and error‑free invoicing for institutional, intermediary, and private wealth clients.

• Lead the monthly, quarterly, and annual billing cycles across mutual funds, SMAs, hedge funds, and private equity vehicles.
• Review and calculate management fees, admin fees, performance fees, breakpoints, and waterfall structures.
• Maintain and update client‑specific billing instructions, fee schedules, side letters, and negotiated terms.
• Aggregate AUM/holdings data from multiple custodians (LPL, Schwab, Fidelity, Pershing, etc.) and ensure consistency with internal systems.
• Perform in‑depth reconciliations between:
  • Internal books & records
  • CRM/contract repositories
• Identify and resolve discrepancies proactively to ensure accurate billing outputs.

• Operate and enhance workflows in billing engines such as:
• Revport
• Workday Financials or Oracle/Net Suite billing modules
• Configure rules, rate cards, fee tiers, client hierarchies, and exception logic in the billing platform.
• Partner with technology teams to drive automation and reduce manual touchpoints.
• Generate, validate, and deliver invoices for institutional clients, distributors, wealth platforms, and sub‑advisory relationships.
• Coordinate with finance on revenue recognition and ensure alignment with GAAP and internal controls.
• Maintain dashboards and MIS covering billed revenue, accruals, write‑offs, and client‑level profitability.

• Serve as the subject‑matter expert for billing queries from clients, auditors, relationship managers, and compliance.
• Enhance billing policies, documentation, SOPs, checklists, and control frameworks.
• Contribute to continuous improvement initiatives, including workflow redesign and automation using tools like Power BI, Alteryx, Tableau, or Python‑based scripts.

• 8+ years in a billing or revenue operations role within an Asset Management, Wealth Management, or Fund Administration organization.
• Strong understanding of fund structures, AUM feeds, custodial platforms, and fee mechanics.

• Experience working with at least one major billing system (Revport, APX Billing, Workday, Oracle, SAP, or custodian billing engines).
• Familiarity with data extract and reconciliation tools:
  • Alteryx
  • Power BI / Tableau
• Experience with document management or contract systems (e.g., Salesforce, SharePoint).

• In‑depth understanding of investment products (equity, fixed income, alternatives, SMAs, model portfolios, multi‑asset funds)
• Strong command of fee structures: standard management fees, tiered breakpoints, performance fees, incentive fees, hurdle rates, distribution fees, platform fees, and negotiated institutional terms.
• Knowledge of billing‑related controls, audit trails, and compliance requirements.

• Exceptional attention to detail and accuracy in a high‑stakes financial environment.
• Strong analytical and problem‑solving mindset.
• Ability to communicate clearly with internal teams, tech partners, auditors, and high‑value clients.
• Ownership mindset with ability to thrive in fast‑paced, deadline‑driven environments.

• Background in hedge fund or private equity fee calculations.
• Exposure to custodial billing for platforms.
• Experience in revenue assurance or fee leakage analysis.
• Prior involvement in migration or system‑implementation projects for billing engines.