Finance & Accounting Manager

At STAFFED INC., we're not just a staffing agency; we're architects of meaningful, lasting connections. Headquartered in the pulsating heart of New York City, our work stretches across the nation, pairing the world's leading brands with incredibly diverse talent. We specialize in temp staffing and temp-to-perm/perm recruiting within the experiential marketing, events, hotels, hospitality, catering, venues, fashion, retail, and luxury sectors.

This is where opportunity meets community, and it's all orchestrated with polished professionalism.

As the Staff Accountant at STAFFED INC., you’ll lead our in-house financial operations, transitioning us from outsourced accounting services to a fully internal process. You’ll be responsible for payroll, bookkeeping, A/R and A/P, month-end close, and financial reporting—ensuring accuracy, timeliness, and compliance every step of the way. This role is ideal for someone who thrives on precision, independence, and bringing clarity to complex systems.

You’ll work closely with the CEO and collaborate cross-functionally with department leads. Your efforts will directly support strategic business decisions, empower leadership with real-time financial insights, and ensure the long-term health of our organization.

• Oversee daily accounting operations, ensuring efficiency and accuracy across payroll, AP/AR, and reporting.
• Record and categorize banking/credit card transactions; reconcile daily, weekly, and monthly.
• Generate and reconcile Amex reports; ensure receipts are matched to transactions.
• Maintain accurate general ledger entries and financial documentation.
• Prepare job profitability and labor allocation reports; ensure integrity in project accounting.
• Administer third-party tools (e.g., Quick Books Online, ) and ensure integration integrity.
• Monitor the accounting inbox; respond to internal inquiries and maintain proper documentation.
• Prepare and file 1099s annually.
• Drive process improvements to increase accuracy, timeliness, and profitability.
• Serve as a key liaison between accounting, operations, and executive leadership.
• Recommend and implement financial system enhancements and integrations.

• Process weekly field and biweekly corporate payroll across multiple states; ensure correct job/class allocations in Quick Books or payroll systems.
• Administer payroll in compliance with FLSA and state wage/hour requirements; manage tax filings, deductions, and garnishments.
• Submit Cal Savers contributions and disability insurance filings; ensure compliance with state-specific retirement programs.
• Maintain payroll records and ensure timely, accurate submissions; oversee accurate setup for new states and unemployment filings.
• Collaborate with HR/People team to ensure onboarding compliance, benefits administration, and policy adherence.
• Coordinate with external auditors; provide necessary schedules and documentation.

• Enter, code, and process vendor bills and employee expense reimbursements for approval.
• Manage client invoicing process; liaise with Accounts/Sales teams for deposits and final invoices.
• Apply client credits/refunds; reconcile Hub Spot revenue with accounting records.
• Maintain AR aging and collections tracking; ensure timely client payments.
• Manage recurring payments (e.g., credit cards, benefits, software).

• Reconcile all bank, credit card, and balance sheet accounts, including fixed assets, prepaid expenses, deposits, and loans.
• Prepare WIP accruals by job; close books on an accrual basis.
• Ensure all accounting transactions meet GAAP standards and internal controls.
• Support CPA with year-end adjustments, audits, and tax filings; ensure all applicable tax benefits are applied.

• Compile and maintain monthly financial reports, dashboards, and KPI tracking for leadership.
• Prepare short- and long-term cash flow forecasts using historical and projected data.
• Analyze variances to budget; provide data-driven insights for decision-making.
• Build annual operating budgets and forecasts in partnership with executive leadership.
• Support financial modeling for new business…