Procurement Coordinator

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At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 10 rankings in ENR. With over 60 offices globally, an extremely diverse project portfolio, and double‑digit year‑over‑year revenue growth, the opportunities to make your mark are limitless!

We are currently hiring a Procurement Coordinator to join our growing team in Ridgefield, NJ. This is a great opportunity to join an industry‑leading firm.

• Draft and formalize all AIA Contracts, change orders, and amendments. Manage approvals via Docu Sign.
• Administer the Bidding process.
• Maintain (electronic and hard copy) Contract/Bid Files for the office and clients.
• Assist with administering Project Acquisition Strategy.
• Assist with monitoring, assigning, and verifying budget numbers and related information on requisitions, claim forms, and personnel/time reporting documents.
• Prepare documentation for input into computerized accounting systems, including client’s software program.
• Ensure accuracy and thoroughness of documents, as well as meet client procurement code requirements.
• Assist with preparation and maintaining bookkeeping records on revolving cash funds, or similar programs and activities.
• Lead efforts in preparing and processing all client invoices/pay applications.
• Keep accurate invoice records to assist with monthly reconciliation with the client.
• Field questions from contractors and consultants about status of invoices and purchase orders.
• Assist with close‑out of completed contracts in accounting software.
• Archive important program documentation as needed.
• Other duties as assigned.

• Ability to apply standard office practices to support daily operations.
• Intermediate knowledge of Windows, Word, PowerPoint and Outlook.
• Intermediate to Advanced skill level with Excel.
• Ability to work independently with little direction, self‑starter, energetic.
• Experience with Procore software.
• Possess effective written and oral communications and team skills.
• Possess strong organizational and interpersonal abilities.
• Ability to sort, check, count, and verify numbers.
• Ability to multi‑task, prioritize and work efficiently.
• Ability to demonstrate good common sense and sound judgment.
• Ability to effectively integrate with other departments.
• Procurement background a plus.
• Flexibility to adapt to all situations.
• Ability to perform at high levels in a fast‑paced, ever‑changing work environment.
• Ability to anticipate work needs and follow through with minimum direction.
• Apply knowledge of commonly used concepts, practices, and procedures in the relevant industry.
• Rely on instructions and pre‑established guidelines to perform duties.

Education:

High School Diploma or equivalent. Associate Degree in Accounting, Business, Finance strongly preferred.

Experience:

Minimum of 3 years of Accounting/Finance experience. Background in Construction Cost Accounting preferred.

Cumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. It is Cumming Group’s policy to recruit, hire, train and promote Team Members and applicants for employment without regard to race, color, creed, religion, age, sex, marital status, registered domestic partner status, genetic information, sexual preference, sexual orientation, gender (including gender expression and gender identity), pregnancy (including childbirth or related medical conditions, including breastfeeding), military service, national origin, ancestry, citizenship, physical disability, mental disability, veteran status or any other protected classification under federal, state, or local law.

All such decisions are based on (1) individual merit, qualifications, and competence as they relate to the particular position, and (2) promotion of the principle of equal employment opportunity.

All other terms and…