Executive Assistant to Chief Financial Officer; CFO

Executive Assistant to the Chief Financial Officer (CFO) (117119

• Provide comprehensive administrative support to the CFO of multinational organization, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that CFO is involved with, including quarterly board meetings and executive committee meetings.
• Serve as gatekeeper for CFO by screening, prioritizing, and responding to incoming correspondence, maintaining confidentiality and professionalism.
• Create and design professional PowerPoint presentations for internal and external stakeholders and assist in the preparation of other key documents under the purview of CFO.
• Conduct research and compile data to assist the CFO in decision-making processes using strong analytical abilities and proficiency in creating and managing spreadsheets and presentations using Microsoft Excel and PowerPoint.
• Soundboard the CFO with creative thinking and ideas to transform the financial structure and systems currently in place within organization.
• Help fix sensitive matters and information with a high level of confidentiality and discretion, especially decisions directly impacting the global operations of the company.
• Coordinate special projects using project management skills to ensure timely completion and adherence to company standards and liaise with internal departments and external partners to facilitate communication and collaboration.
• Maintain communication with direct reports and develop and oversee CFO's contacts.
• Perform administrative duties assigned to support the CFO and the finance team in a highly organized, detail-oriented, and proactive way.
• Oversee CFO's heavy calendar that includes scheduling internal meetings, appointments, board meetings, conference calls and corporate events as they arise.
• Coordinate domestic travel for business, including creating budgets and monitoring travel plans and expenses.
• Run weekly, monthly, and quarterly holdings reports for CFO staff meetings.
• Screen incoming calls and emails that include taking and delivering accurate messages, responding to requests by gathering and providing information, and transferring non-routine calls to the appropriate staff.
• Provide a welcoming environment for CFO's guests by greeting them, in person or on the phone, and by answering or directing inquiries.
• Conserve CFO's time by reading, researching, collecting and analyzing information as needed and in advance.

Four (4) years of experience in job offered or four (4) years of executive assistant experience working for a senior executive in financial services and/or insurance industries.

Please copy and paste your resume in the email body (do not send attachments, we cannot open them) and email it to candidates at (link removed) with reference in the subject line.

Thank you.