Accounts Payable Representative - Finance & Administration

Accounts Payable Representative – Finance & Administration

Location

New York

Business Area

Accounting and Finance

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The energy of a newsroom, the pace of a trading floor, the buzz of a recent tech breakthrough; we work hard, and we work fast - while keeping up the quality and accuracy we're known for. It's what keeps us inventing and reinventing, all the time. Our culture is wide open, just like our spaces. We bring out the best in each other through collaboration.

Through our countless volunteer projects, we also help network with the communities around us, too. You can do amazing work here. Work you couldn't do anywhere else. It's up to you to make it happen

There are many responsibilities involved in running a business successfully, but maintaining strong control over Accounts Payable is among the most crucial. We are the team to ensure that company's payables are legitimate and accurate, and we provide professional customer service to internal and external clients, as well as consistently maintain controls. In this role you will be working on various aspects of Accounts Payable processing in a dynamic and fast-paced environment.

You will be responsible for processing invoices, running ad-hoc tasks, controls and projects assigned to you and to provide a positive experience for those you work with. To be successful, you will need strong attention to detail and be an excellent problem solver. You can balance high workload yet understand the importance of controls. You have excellent communication and prioritization skills, an ability to present ideas about process improvements and to question the status quo.

You thrive in a dynamic, open-plan, team environment, and you know what customer service really means.

We’ll Trust You

• Invoice Ingestion:
  Scan and validate invoices received by email using OCR tools, resolve errors, and elevate technology issues as needed within SLAs. Understand all ingestion channels workflows, its specifics and opportunities including its technology architecture.
• High-Volume Processing:
  Process large volumes of invoices, in multiple languages, ensuring discrepancies are resolved or escalated in a timely manner.
• Invoice Compliance:
  Review and validate invoices to meet global and local government regulations, addressing tax discrepancies and coordinating with vendors for necessary revisions before processing.
• Government Compliance:
  Support e-invoicing adoption and ensure adherence to local tax and regulatory requirements, liaising with bookkeepers when needed.
• Withholding Tax Management:
  Work with Indirect Tax Teams on identifying and coding invoices subject to withholding tax and assist with return preparation when required.
• Comply with Global invoicing requirements, f lagging discrepancies and reducing risk/fraud exposures
• Classification Accuracy:
  Apply correct coding for general ledger accounts and cost centers, meeting specific business unit requirements. Actively learn business unit requirements and ensure proper coding classifications
• Account Reconciliation:
  Reconcile vendor accounts, analyze discrepancies and resolve issues with vendors and business users.
• Purchase Ledger Management:
  Maintain and update the Purchase Ledger in line with departmental SLAs and policies.
• Month End Closing:
  Support activities to meet internal SLAs in ensuring all invoices are reviewed and actioned prior to closing.
• Automation & Efficiency:
  Embrace technology to enhance automation, optimize workflows, and improve the Source-to-Pay process.
• Query Resolution:
  Handle vendor and internal inquiries promptly through the internal ticketing system, including but not limited to addressing payment issues, reversals, and approvals.
• Workflow Optimization:
  Streamline processes for invoice processing, purchase order matching, and approval workflows.
• Professional
  
  Collaboration:
  
  Maintain professionalism in interactions with Accounts Payable, Source-to-Pay and Technology teams, and other stakeholders
• Team Engagement:
  Participate in team meetings and training, applying Accounts Payable concepts to daily tasks.
• Actively encourage and reinforce the use of self
  -servicing options to our…