Fiscal Coordinator

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Regular Full-Time Management New York, NY, US

2 days ago Requisition

Salary Range: $70,000.00 To $80,000.00 Annually

TITLE: Fiscal Coordinator

REPORTS TO:Senior Director of Finance and Administration

SCHEDULE:Onsite M-F, (5 days a week), some nights or weekends as needed

SALARY:$70,000 to $80,000 annually depending on experience, plus excellent benefits

DATE:October 2026

ABOUT US:Grand Street Settlement is a 109+ year-old non-profit organization planning our legacy for the next 100 years. We have provided social services to low-income New Yorkers since our founding in 1916. We are now a $60M a year organization and are looking for a Finance Coordinator to join our in-house finance team.

JOB SUMMARY:The Fiscal Coordinator supports Grand Street Settlement’s mission by coordinating accounts payable, purchasing, and vendor administration. Working closely with program staff and Grand Street Settlement’s outsourced accounting team, the coordinator helps ensure financial transactions are accurate, properly documented, and processed on time. The position also supports program expenditure tracking, financial reporting, audit preparation, and backup payroll activities. The successful candidate is organized, detail-oriented, and service-focused, with strong follow-through and the ability to build constructive relationships with vendors and colleagues.

PRIMARY RESPONSIBILITIES:

Accounts Payable and Vendor Administration

• Coordinate the accounts payable process from invoice receipt through payment, working within established approval procedures.
• Review invoices for completeness, appropriate approvals, accurate expense coding, and supporting documentation.
• Upload invoices into BILL () and coordinate payment processing with the outsourced accounting team.
• Track invoice and payment status, follow up on missing information, and flag delays or payment timing concerns to the Senior Director of Finance & Administration.
• Respond to vendor inquiries about invoices, payment status, remittances, and account balances.
• Resolve invoice discrepancies and coding issues in collaboration with program staff, vendors, and the outsourced accounting team.
• Maintain vendor records, including W-9 forms, insurance certificates, applicable minority- and women-owned business enterprise (MWBE) documentation, and information needed for annual 1099 reporting.

Procurement and Purchasing Support

• Coordinate purchasing procedures in accordance with organizational policies and applicable funder requirements.
• Support vendor onboarding and maintain procurement documentation.
• Review purchasing requests for required approvals and documentation and follow up with staff to address missing information.
• Help program teams understand purchasing procedures and documentation requirements.
• Track recurring service contracts, including utilities, copiers, maintenance agreements, and other operational services.
• Monitor contract renewal dates and support vendor evaluations.
• Review purchasing activity and recommend opportunities for cost savings and improved vendor service.
• Help program managers track other-than-personnel-services (OTPS) expenditures against approved budgets and flag potential discrepancies or overspending.

Finance Operations and Reporting Support

• Support administrative and fiscal activities associated with government contracts in collaboration with program staff, the Senior Director of Finance & Administration, and the outsourced accounting team.
• Support the SDFA in monitoring the finance and accounting outsourced service provider by maintaining fiscal records, tracking outstanding…