Financial Project Analyst; Real Estate Development and Facilities

Position Summary

We have an exciting opportunity to join our team as a Financial Project Analyst. The project financial analyst supports the day-to-day financial operations related to the divisions of the Real Estate Development and Facilities Department (RED+F), collaborating with the Project Management team and other RED+F areas to ensure sound financial management of the portfolio under purview. The successful candidate will provide overall financial support for RED+F, including, but not limited to budgeting, invoice processing, status updates of purchase orders, financial analysis, reporting and research.

They must have a clear understanding of accounting and finance, procurement, and accounts payable. They must have knowledge of the construction financial process is critical, experience with private financing and/or state agencies is a big plus. They must be able to communicate with senior staff and project managers; and atthe same time, flexible enough to be extremely hands on with administrative tasks.

They must be self-motivated, and excel at working independently and as a team player.

• Financial tracking, monitoring and reporting of capital projects
• Budget monitoring and reporting for project portfolio
• Review, analyze and process applications for payment
• Review all financial documents related to project portfolio and ensure compliance with institutional and industry standards, guidelines, policies and procedures
• Perform all related accounting and accounts payable functions related to the project portfolio
• Liaison with internal Project Management Staff, vendors and external organizations related to project portfolio
• Perform day-to-day activities and functions while ensuring that departmental policies and procedures as well as cost and accounting standards are fully adhered to and implemented. Reviews and processes for payment billings from contractors, subcontractors and consultants. Performs account reconciliations of related construction accounts and construction reports. Prepares and processes journal entries.
• Collaborate and meet regularly with PMs to ensure timely processing of contracts, purchase requisitions, invoice payments, IOIs and journal entries.
• Ensure REDF Financial Systems are updated and fully reconciled against organizational financial systems for the projects under employee's responsibility. Collaborate with REDF colleagues to achieve these results.
• Responsible for the maintenance of accurate, well documented project records, electronically and in hard copy. Maintain organized records of meetings, open items and decisions. Document files and issue memoranda of understanding.
• Responsible for reporting and KPIs.
• Full understanding of the components of a Development project, including Construction costs and Consultant costs.
• Prepares ad hoc reports as needed.
• Assist in Project Close-out.
• Prepare cash flows and forecasting as necessary. Follow up monthly on audits and responses. Prepare financial monthly or quarterly reports from systems downloads as required.
• Guide Project Managers on proper procedures and protocol for reviewing CM Requisition s and Vendor Invoices. Set up monthly calendar of events of due dates (e.g., Pencil Req submission, Pencil Req review, Final Req due, cash flows, monthly reports, invoice due dates for vendors).
• Review Vendor Accounts Receivable reports and reconcile. Act as liaison to Accounts Payable. Research and follow up on any A/P issues. Manage contract administration process. Confirm Requisition for Purchase Order and Change Order backup is in compliance with NYU policies, proper backup attached, correct G/L code used. Prepare allocation entries across projects. Analyze and prepare Journal Entries where needed.
• Prepare budget modifications (transfers) where needed. Fully understand an Anticipated Cost Report.
• Prepping and working with Projects Managers to produce final product including variances, change in period and required back-up.
• Confirm all invoices and processes are in compliance with contracts and NYU procedures. Comprehensive review of CM Requisition including Base contract values, approved change orders, Lien Waivers, General Conditions, Fees, etc. Take co-lead with Project Manager in Pencil Copy Req reviews with Construction.

• Bachelor's degree in Finance, Accounting or Related Field Required.
• 5+ years of experience working in Construction, Real Estate, Architectural, Facilities or Health Services organization preferred with a…