CTL​/Grant Fiscal Coordinator

• Job Category:
  Finance, Accounting, & Procurement
• Salary Band: $70,000 to $80,000
• Compensation: USD 65,091 - USD 74,855

ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE ACCOUNTANT CIVIL SERVICE LIST ARE ELIGIBLE TO APPLY.

Division/Program

Summary:

The Bureau of Public Health Clinics (BPHC) mission is to promote a healthy community by providing New Yorkers with the resources needed to make informed and empowered health decisions; identify and treat tuberculosis and provide immunization and sexual health services regardless of ability to pay or immigration status. To achieve its mission, the BPHC provides direct clinic services to people seeking health care;

monitors disease trends; provides education and training to service providers and community groups; conducts research; and develops policies and programs to deliver high-quality clinical care which best serve New Yorkers.

Position Summary:

The Accountant- II will serve as the CTL/Grant Fiscal Coordinator working closely with the Fiscal Coordinator.

• Collaborate with Principal Investigators (PIs) and internal stakeholders to develop, prepare, and manage State and Federal grant budgets throughout the grant lifecycle.
• Prepare detailed line-item budgets, budget justification, and supporting documents in collaboration with PIs and bureau directors for new grant applications, continuation awards, and budget modifications.
• Submit grant budgets and revisions to the Office of Budget Administration (OBA), respond to review comments, and coordinate revisions required for City, State, and Federal funding approval.
• Monitor grant expenditures and analyze spending trends to identify under-spending, over-spending, and budget variances.
• Work closely with PIs and program staff to develop spending plans and ensure grant funds are fully utilized within grant and City fiscal year deadlines.
• Prepare and process payroll or OTPS journal entries, budget transfers, and other fiscal adjustments to accurately record expenditures.
• Review expenditure reports, revenue claiming reports, financial status reports (FSR), and other financial reports to ensure accuracy and compliance with grant requirements.
• Perform grant year-end and City fiscal year-end financial activities, such as reconciliations, accruals, and expenditure closeouts.
• Prepare and process contract amendments, renewals, procurement documents, and budget modifications.
• Review vendor invoices for accuracy and process payments through PASSPort.
• Collaborate with OBA, finance, claiming office, ACCO, other bureau staff, and program staff to resolve fiscal issues and ensure timely completion of grant activities.
• Ensure compliance with applicable City, State, Federal and agency grant regulations, fiscal policies, reporting requirements, and audit standards.
• Maintain accurate financial records and prepare fiscal reports to support grant management and decision making.
• Assist in all fiscal matters for the program including liquidation report preparation and end of year financial reports; monitor all CTL (City Tax Levy) funding sources, personnel headcount vacancies, accruals.
• Ensure all researched information for preparing the program reports are complete and correct prior to budget preparation.
• Ensure all stated information on the financial reports are complete, accurate and adequately justifiable submitted according to schedule.
• Ensure all information submitted by revenuer for the end of year financial status report (FSR) are reviewed for accuracy and correctness and submitted on a timely basis for further review.
• Assist in reviewing and monitoring budgetary requests from all program components; prepare budget modifications as necessary and reconcile problems.
• Ensure all modification are justifiable, accurate and in accordance with regulation.
• Ensure reviews are thorough and complete with all significant amounts or expenditure problems identified and addressed.
• Collaborate with program staff to effectively understand procurement needs as it relates to grant and CTL spending.

ACCOUNTANT - 40510

Benefits:
City employees are entitled to unmatched benefits such as:

• a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
• additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
• a public sector defined benefit pension plan with steady monthly payments in retirement.
• a…