Financial Analyst - Billing & A​/R

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care.

At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge. For more information, go to med.nyu.edu, and interact with us on Linked In, Glassdoor, Indeed, Facebook, X and Instagram.

We have an exciting opportunity to join our team as a Financial Analyst - Billing & A/R.

The Financial Analyst serves as a member of the Account Receivables & Billing team within Sponsored Research Operations. The role manages the day-to-day review and processing of outbound subaward invoices and related purchase orders between NYUSOM and partner institutions. The Financial Analyst works with Faculty, Departmental Administrative personnel, the Sponsored Program Administration Office, and external institutions to resolve invoice issues and coordinate timely review and approval.

• Create Purchase Orders in People Soft and notify vendors.
• Review outbound sub award agreements to obtain relevant information required at the time of purchase order creation.
• Assist new & existing vendors with inquiries related to set-up in our third party vendor system.
• Confirm and match requisitions and purchase orders, ensuring required signatures from vendor, department and SPA align.
• Obtain Departmental and/or Principal Investigator approval for invoices received.
• Process approved outbound sub award invoices for payment in People Soft while being compliant with the 30 days payment timeline, as per the Office of Management & Budgets Uniform Guidance policy.
• Communicate with vendors, department administrators and Principal Investigators regarding inquiries related to outbound sub award invoices.
• Confirm with SPA and Department any approved balance to be carried over from prior budget period into the next budget period.
• Maintain outbound sub award records for tracking and monitoring purposes, which includes information not limited to: purchase order numbers, processed payments, dates, disputed sub award invoices & carryover balances.

• Perform work within the established goals and objectives for Research Financial Operations.
• Conduct accurate review of outbound sub award invoices & approve in an accurate and timely manner.
• All Sponsors financial contract terms are met.
• The A-133 audit and the PWC annual audit with no material findings.

• Performs within plan, established priorities and across multiple functional areas.
• Exercises initiative and sound judgment in performance. Escalates issues appropriately.
• Contributes meaningfully to developing solutions and independently completes assigned work ina timely manner. Deliverables are accurate and timely.
• Utilizes time efficiently.
• Prepares in advance for meetings and maintains minutes and action items.

• Assists Billing Team Lead in developing exception reporting, performs routine quality control.
• Maintains an accessible electronic final copy of all external formal submissions.
• Provides guidance and departmental support related to the management and monitoring of subaward…