Account Payable Manager

Job Title:
Account Payable Manager

Location:
New York, NY

Pay Rate: $56.92 per hour

Schedule:
Fully on-site, Monday thru Friday 8:00AM to 5:00PM (hours may vary)

Staffmark Total Talent Solutions offers this exciting contract opportunity at a global leader in electronics, mobile devices and appliances located in New York, NY.

Account Payable Manager

• Vendor/Employee expense review/approval
• VERS
• Risk Management

• Review and approve vendor invoices, purchase orders, and non-PO payments in accordance with company policy, delegation of authority, approval limits, and three-way match requirements
• Review and approve employee expense reports (T&E, corporate card, reimbursements, business expenses) for policy compliance; validate supporting documentation, business purpose, expense eligibility, accounting codes, cost centers, and required business approvals
• Identify and resolve duplicate submissions, invoice discrepancies, unsupported charges, and policy exceptions before approval or payment; document decisions and required corrective actions; elevate exceptions, policy violations, and items requiring higher-level approval
• Review and approve payment proposals/runs, reimbursement runs, and manual or urgent payments, confirming authorized amounts, due dates, payment terms, and verified banking details; coordinate payment execution with Treasury and relevant stakeholders
• Monitor approval workflows, aging, and exceptions (duplicate invoices, split transactions, out-of-policy spend) and take corrective action
• Perform and approve bank account registration and verification for new vendors as an integral part of the VERS (Vendor Evaluation & Registration System) onboarding process, prior to vendor master activation; review required banking documents and confirm vendor identity and account ownership
• Independently verify new banking details through approved methods, including direct confirmation with an authorized vendor representative using contact information obtained from a trusted source independent of the registration request
• Verify all vendor bank change requests through independent, documented call-back or other approved validation methods; confirm requestor authority, authenticity of supporting documents (e.g., bank letters, voided checks), and revised account details before approval and implementation
• Retain verification evidence, approvals, and change history in VERS and applicable vendor records; coordinate with Procurement, vendor management, and master data teams to resolve incomplete or inconsistent information before activation or payment
• Maintain segregation of duties among bank data entry, verification, approval, and payment release; obtain independent review for transactions personally prepared or entered; hold and elevate suspicious or unverified registration, change, or payment requests
• Ensure secure handling, storage, and access control of sensitive banking data in line with information security and privacy requirements
• Conduct periodic vendor bank information audits and reviews of access permissions to detect and prevent fraud, unauthorized changes, and data discrepancies; investigate and resolve anomalies
• Maintain and continuously improve the VERS bank verification procedures, checklists, and control documentation in collaboration with Procurement and Treasury
• Manage the vendor invoice lifecycle and employee reimbursement process, balancing workload and service deadlines to deliver accurate, timely payments aligned with cash management guidelines
• Oversee timely and accurate vendor payment processing and resolve payment issues, returns, and rejected payments
• Oversee AP reconciliations, aging reviews, accruals, and month-end and year-end close activities; resolve outstanding balances and collaborate with accounting, other departments, and subsidiaries on reporting and close requirements
• Ensure accurate recording of AP transactions and compliance with accounting standards and internal policies
• Own AP internal controls and ensure compliance with SOX and company policies; monitor fraud risks, duplicate payments, unauthorized bank changes, and vendor master data discrepancies; identify control gaps and implement remediation
• Lead reporting and analysis for vendor risk management items (fraud prevention, control gaps, duplicate payment prevention, and various audits
• Serve as primary AP contact for internal and external auditors; provide complete records and control evidence, investigate findings, identify root causes, and…