Deputy Agency Chief Contracting Officer; DACCO), Office Agency Chief Contracting Officer

Open to candidates who are permanent in the civil service title of Administrative Contract Specialist III
-10095 or the comparable civil service title of Administrative Procurement Analyst III – 82976 and Administrative Staff Analyst III - 10026. Due to active promotional list for Administrative Staff Analyst, only permanent DOHMH employees can be considered.

The Finance Division at DOHMH has oversees all the finance, contracting, procurement, payroll, and revenue functions of the agency, ensuring programs have the resources to deliver critical services effectively while meeting public health and racial equity objectives.

Finance is organized into five bureaus, each led by an Assistant Commissioner:
Bureau of the Agency Chief Contracting Officer;
Bureau of Budget;
Bureau of the Controller;
Bureau of Finance Administration and Planning; and Bureau of Revenue.

Position Summary:

As a Deputy Agency Chief Contracting Officer (DACCO), you will serve as a senior leader in the Bureau of the Agency Chief Contracting Officer ("ACCO’s Office"), managing multiple units and directing a team of managerial, professional and administrative employees. It is anticipated that at the time of appointment, the selected candidate will be responsible for:

• Manage the Purchasing Unit. Lead the Purchasing team by ensuring that all purchases are processed efficiently, within established time frames, and in full compliance with City and agency procurement rules and guidelines. Remain fully apprised of administrative and operational issues and practices of the team; independently investigate and resolve issues; communicate appropriate issues to the ACCO. Change and/or develop, and implement, practices to maximize efficiencies.
  
  Monitor fair and reasonable price analyses. Guide and encourage the growth and development of team members. Manage the agency’s p-card program.
• Manage the M/WBE Unit. Work closely with the ACCO to improve overall policy and implementation strategies related to M/WBE reporting, outreach and utilization, and procurement planning and M/WBE contract goals. Successfully integrate the M/WBE program into the agency’s procurement and contract management processes. Manage staff in in the full array of activities related to M/WBE utilization. Ensure that work is conducted timely and in accordance with the Procurement Policy Board Rules, the New York City Charter, Local Laws and other applicable rules and regulations.
  
  Ensure that staff continuously receives necessary updates and training to successfully complete their work.
• Collaborate with internal and external stakeholders to ensure efficient procurement processes, demonstrating a high level of expertise and professionalism.
• Develop strategies to anticipate and meet Agency procurement needs.
• Review and approve procurements, contract awards, and responsibility determinations on behalf of the ACCO.
• Enforce compliance with Chapter 13 of the City Charter, the PPB Rules, and local laws.
• Establish and enforce mechanisms to track and monitor M/WBE participation in contracts and purchases. Ensure compliance with applicable laws, regulations, and agency policies related to M/WBE utilization. Address non-compliance issues promptly and effectively.
• Keep abreast of changes in procurement rules and practices and effectively implement these changes in the bureau and in the agency.
• Maintain expertise in Citywide and Agency procurement systems (e.g., DMSS, FMS, PASSPort, Con Trak, Purchasing).
• Participate in emergency preparedness activities, including the agency’s Incident Command System (ICS) and processing emergency purchases.
• Provide technical advice, quality assurance and training to staff to ensure that work is performed correctly…