Procurement Specialist

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Full Time New York, NY, US

2 days ago Requisition

Salary: $79,303.00 Annually

New York State Homes and Community Renewal (HCR) is the State’s affordable housing agency, with a mission to build, preserve, and protect affordable housing and increase home ownership throughout New York State.

This position is with HCR's Housing Trust Fund Corporation (HTFC). This is not a civil service position and does not require a civil service exam. Candidates must meet the minimum qualifications outlined below to be considered.

NYS Homes and Community Renewal (HCR) is committed to fostering a culture of diversity, equity, inclusion, and accessibility. Our work would not be possible without the diverse backgrounds, experiences, ideas, and abilities of our employees. HCR is committed to developing a workforce that represents the diverse population of New York State. HCR embraces a diverse and inclusive work environment by encouraging all individuals, including those with disabilities, to apply to open positions at the agency.

The Office of Professional Services (OPS) is responsible for all administrative and support services, including Human Resources, Communications and Public Information, Fair Housing, Policy Development, Competitive Procurement and Contract Management, Fiscal Planning, Accounting and Treasury Services, Facilities and Building Management Services, Internal Audit, Project Management, and Information Technology Services. OPS values professionals that enjoy working in a fast-paced environment and who have the skills required to effectively plan, direct, and coordinate HCR’s wide array of support services.

The Procurement Specialist will be responsible for assisting the Vice President of Contracts and Administration with all matters relating to professional services’ procurements that include, but is not limited to:

• Developing, evaluating or reviewing, Requests for Proposals (RFPs), Requests for Bids (RFBs), Requests for Qualifications (RFQs), Requests for Information (RFIs), Sole/Single Source Procurements, Preferred Source Procurement, Discretionary Spend Procurements, and other related procurements from end-to-end (80% of workload);
• Creating and maintaining accurate procurement records;
• Performing routine administrative processes associated with procurements and contracts including, but not limited to, monitoring the reviews of contractor performance and compliance;
• Performing contract monitoring tasks including addressing any necessary contract modifications and contract amendments;
• Assisting with matters relating to minority and women owned business enterprises and service disabled veteran owned businesses;
• Creating requisitions and purchase orders in the State’s Financial System
• Assisting with FOIL requests;
• Maintaining procurement databases and reviewing/modifying/generating various related reports;
• Effectively manages communication, both orally and in writing, with agency staff and vendors, and other outside parties;
• Performing tasks relating to internal controls;
• Performing analysis in detecting trends in procurement matters;
• Ability to learn, understand and follow the Agency’s procurement policies/procedures;
• Ability to learn, understand and follow State procurement statutes;
• Ability to learn and understand the different procurement vehicles and the associated processes;
• Assisting in other procurement and contract matters in the Unit, as directed.

• Bachelor’s degree as well as relevant academic training or transferrable skills*
• Minimum of two years of related experience
• Exceptional writing,…