Mgr. Clinical Administration

Location: City of Rochester
As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
** Job Location (Full Address):
** 601 Elmwood Ave, Rochester, New York, United States of America, 14642
** Opening:
** Worker Subtype:

Regular Time Type:

Full time Scheduled Weekly

Hours:

40

Department:500125 Psychiatry SMH Child/Adoles

Work Shift:

UR - Day (United States of America)
Range:

UR URG 112

Compensation Range:$70,197.00 - $
* The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
*** Responsibilities:
** GENERAL PURPOSE  Under the general direction, and direct supervision of the Sr. Administrator, serves as a member of the leadership team in the Child and Adolescent Division. Works in collaboration with the Clinical leaders and Sr. Administrator to develop systems/processes that will assure that standards are met and efficient operations are achieved. Carries out strategic goals as set by the Division’s leadership for Child and Adolescent Acute Services including Brighter Days Urgent Care, CA Partial Hospital Service, Child CPEP and the Child Inpatient Unit.

Supervises, coordinates, and monitors the work activity of OAR and PSR staff. Oversees scheduling for providers, develops goals and objectives, and is responsible for collaborating on annual operating budgets. Builds/edits and reviews report in eRecord and Tableau. Carries out responsibilities with considerable latitude for independent judgment. Fosters and enables a positive work environment by modeling the I CARE values.
** ESSENTIAL FUNCTIONS
**** Quality Controls/Process Improvement
*** Ensure compliance with standards of care, HIPAA, OSHA and TJC policies. Oversee clinical compliance for quality assurance, documentation, and reporting.  + Change regulatory compliance signs as needed. Participate in Audit Pro Audits  + Run PDSA Reports quarterly, sharing information at Performance Improvement Team monthly meeting and adding updated information to the visual management board quarterly  + Generate productivity reports, clinic volume reports
* Emergency Preparedness
* Maintains practices emergency and disaster planning protocols, Go-Kits, Downtime Totes, and emergency Red Folder. Provider prescription handling. Updates front end emergency binders
* Coordinates fire drills, active shooter drills, and emergency preparedness drills with leadership. Completes downtime computer testing when prompted
** Fiscal/Data Management
**** Billing and Reports
*** Collaboration with Dept. Billing Manager regarding billing operations procedures
* Analyze, review and distribute monthly billing and financial reports.
* Ensure insurance pre-verification protocols are followed.
* Complete and process expense reports.
* Psych reports- review weekly- work with staff on resolving discrepancies.
* Utilize Tableau reports for operations, utilization, and revenues.
* Build/edit and review reports for various needs as needed.
* Tracking of readmission reports- monthly
** Ordering
* ** Process supply and other types of orders timely and accurately from approved vendor lists.
* Ordering technology supplies and requesting quotes. Paying invoices.  312 Req’s
* Work with facilities and place orders for repairs that are needed.
* Ensures invoices are sent to psych backup for reconciliation.
* Utilize P2P system for payment and completing receipts.
* Management and tracking of purchase orders.
** Budget
* ** Assist Sr. Administrator in development of annual budgets.
* Effectively manages within budgeted parameters.
* Prepare justifications for capital purchases.
* Complete annual asset review, tracking changes throughout the…