Staffing Coordinator, Healthcare

Job Summary

The Staffing Coordinator serves as a liaison between WMC nursing leadership, nursing operations team, and employees, providing a full complement of staff to meet client core requirements. Responsibilities include maintaining and entering daily, weekly, and monthly schedules in Kronos, validating schedules, and filling gaps as needed.

• Ensure 100% of employee/unit schedules entered in Kronos are correct, accurate, and balanced.
• Acquire pencil schedules and enter them into Kronos by the established publish date/production timeline.
• Enter schedules in Kronos and ensure all edits are accurately represented.
• Maintain core staffing levels.
• Check with units for schedule-to-assignment confirmations and changes; communicate effectively with WMC nursing leadership and nursing operations.
• Check in arriving employees and confirm assignments and/or reassignments.
• Identify schedule gaps and late arriving employees.
• Handle call-offs and scheduling conflicts by seeking replacement for the immediate next shift.
• Review next day’s staffing report and take steps to recover any gaps.
• Provide data and reports to WMC nursing leadership and nursing operations.
• Identify staffing deficiencies by position, assignment, and shift.
• Follow WMC Health protocols to contact employees who meet assignment requirements, offering shift opportunities, contacting multiple employees if necessary.
• Enter all shifts manually, correctly, and accurately.
• Complete any necessary pay forms and send them to WMC payroll.
• Validate schedule and provide it to the Program Manager for final review and publishing.
• Assist WMC nursing leadership in processing Requests for Time Off (RTO).
• Other duties as assigned.

• 2 years of experience, hospital or related industry preferred.
• High School Diploma required; BS or BA preferred or any equivalent combination of education and experience.
• Strong employee engagement skills.
• Strong analytical and critical thinking skills.
• Strong organizational and time management skills.
• Strong written, verbal, and interpersonal communication skills.
• Detail‑oriented with excellent follow‑through.
• Proficiency in Kronos.
• Strong MS Office application skills, particularly Excel.
• Ability to work in a fast‑paced, rapidly changing environment while maintaining a calm demeanor during stressful situations.