Staff Assistant​/Department Coordinator, School of Public Health

Join to apply for the Staff Assistant / Department Coordinator, School of Public Health role at SUNY Downstate Health Sciences University

Join to apply for the Staff Assistant / Department Coordinator, School of Public Health role at SUNY Downstate Health Sciences University

Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

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Job Summary

The School of Public Health at SUNY Downstate Health Sciences University is seeking a full-time Staff Assistant / Department Coordinator.

Responsibilities

The Department Coordinator will report to the Department Chairs, and the Senior Executive Director for Administration and Finance will serve as the primary supervisor. In this role, the Department Coordinator will be responsible for providing a wide variety of administrative support to faculty and students across departments in the School of Public Health. Additionally, the successful candidate will:

• Coordinate departmental meetings, including scheduling, developing, and distributing agendas, drafting meeting minutes, and filing approved minutes with the department chairs.
• Manage the calendars of Department Chairs and supports complex scheduling arrangements involving multiple parties and conferences.
• Schedule and coordinate implementation of:
• MPH ILE presentations within the departments and communicates presentation schedules to faculty, professional staff, and students.
• DrPH proposal presentations with dissertation committee members, Department Chair, and the Chair of the Committee on the Doctoral Program
• DrPH dissertation presentations with the departments, dissertation committee members, and with the Chair of the Committee on the Doctoral Program, and communicates presentation schedules to faculty, professional staff, and students.
• Departmental seminars, student events, and other events.
• Support the Department Chair and the Vice Dean for Faculty Affairs and Research on all departmental faculty searches, including administrative support to the SPH Committee on Faculty Searches, coordination of interviews, scheduling and implementation of job talks, and supporting travel arrangements and other logistics for campus visits.
• Manage administration of technologies and other resources required for in-person and/or virtual departmental meetings, MPH ILE presentations, DrPH dissertation defenses, and other department events, including scheduling rooms and links to online meetings, monitoring attendance, and providing technical and other support during the presentation sessions.
• Collect and submit documents to the Chair of the SPH Committee on Evidence Inventory, including:
• Final approved MPH ILE papers and completed and signed ILE Assessment Forms
• Final approved DrPH dissertations and completed and signed Dissertation Approval Forms, with copies to the Chair of the Committee on the Doctoral Program.
• Support Department Chairs in reviewing students each semester for eligibility for graduation and communicates this information to the Assistant Dean for Student Affairs.
• Manage departmental listservs and communications from the Department Chair.
• Work with the Senior Executive Director for Administration and Finance to ensure the accuracy of departmental information on the School of Public Health website, while providing information regarding faculty achievements, and updated academic requirements for prospective and currently enrolled students.
• Support ongoing departmental operations, exclusive of externally-supported faculty research and scholarship activities, including:
• Serve as a liaison to the Senior Executive Director for Administration and Finance and the Budget Director to…