Research Data Associate

NYU Grossman School of Medicine is one of the nation's top‑ranked medical schools. For 175 years, it has trained thousands of physicians and scientists who have helped shape medical history and enrich countless lives. Integrated within NYU Langone Health, the Grossman School of Medicine is committed to improving the human condition through medical education, scientific research, and direct patient care. Equity and inclusion are fundamental values, and we strive to create a place where exceptionally talented faculty, staff, and students of all identities can thrive.

We have an exciting opportunity to join our team as a Research Data Associate. In this role, the successful candidate will coordinate basic‑level cancer clinical research studies conducted at the Laura and Isaac Perlmutter Cancer Center. Responsibilities include enrolling patients and entering data, as well as interfacing with Principal Investigators, study team members, regulatory specialists, quality assurance specialists, and financial coordinators to support cancer clinical trials.

The position works under general supervision.

• Demonstrates knowledge of the organization’s Core Values and incorporates them into the performance of duties.

• Responsible for study data entry and query resolution on all assigned simple studies, ensuring data is entered within 1 week or less from the last study visit.
• Log study visits into the Clinical Research Management System (CRMS) as they occur to ensure timely billing of study sponsors for research procedures.
• Request pathology reports and tissue acquisitions required per the study protocol.
• Coordinate the submission of imaging with the Department of Radiology.
• Schedule monitoring visits, coordinate with the study monitor, CTO Administrative Assistant, and Vornado Realty Trust, and request charts and electronic medical record access for monitors. Record visits in the Data Coordination Unit (DCU) SharePoint and communicate any changes to the Business Operations Unit (BOU) for billing purposes.
• Perform vial assignments and communicate with the study team and investigational pharmacy in a timely manner. Assist with eligibility review and subject registration with study sponsors within the CRMS system.
• Coordinate the submission of Serious Adverse Events (SAEs) and other reportable events to the Data and Safety Monitoring Committee, study sponsor, and Institutional Review Board (IRB) when applicable.
• Develop an understanding of Good Clinical Practice (GCP) guidelines, federal regulations governing human subjects research, and institutional policies related to human subjects research.
• Collect patient information for research projects, including abstraction of chart data (e.g., laboratory or diagnostic test results, surgical or radiation treatments, adverse drug reactions) and data for publications. Utilize tools such as calendars, schedules, and tracking logs to facilitate data collection and update databases or case report forms.
• Assist in reviewing medical history and screening procedures to confirm patient eligibility on protocol.
• Report all adverse events and serious adverse events to applicable agencies and attend research and committee meetings, including DMG Research Meetings and Data and Safety Monitoring Committee Meetings.
• Develop an understanding of medical terminology in oncology and navigate the electronic medical record independently to assist CCU staff in maintaining a follow‑up calendar, ensuring all survival follow‑up assessments are completed per protocol.
• Gather and compile data, assist in consolidating and analyzing data for presentation to sponsoring and regulatory agencies, provide reports to the principal investigator and sponsoring agency, conduct primary analysis, and formulate preliminary database reports for review by the PI.
• Participate in special projects and perform other duties as required.

• Associate’s degree preferably in science, public health, health education, or a related field.
• Effective oral and written communication skills.
• Strong interpersonal skills.
• Ability to identify, analyze,…