Senior Generalist, HR​/FA

Join to apply for the Senior Generalist, HR/FA role at Columbia University Irving Medical Center

Grade 104

• Job Type: Officer of Administration
• Regular (Full‑time)
• Hours Per Week: 35
• Salary Range: $85,000 – $90,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

The Senior Generalist, Human Resources and Faculty Affairs will provide comprehensive support to Human Resource/Faculty Affairs, collaborating on departmental projects as needed. They will regularly meet with HR/FA Managers and/or Director(s) for requested updates, participating in team meetings to review transaction statuses. Additionally, they will assist in training and mentoring colleagues, while serving as a liaison for internal and external stakeholders to ensure timely processing of HR/FA transactions.

The Senior Generalist will offer guidance to peers and provide backup support as required, including vacation coverage for departments. They should demonstrate solid knowledge and the ability to handle typical situations independently or with minimal supervision. Further, they will work with lower‑level roles to maintain consistent resolution of typical situations.

• Assist with the recruitment of staff by posting positions using applicant tracking systems (Talentlink/ASR/Interfolio/Clear Company) and other advertising sources.
• Assist with posting on Columbia’s job sites, scheduling in‑person meetings, managing the I‑9 process, completing pre‑hire background checks, and processing all new hires and employment‑related changes.
• Review applications and interview applicants to match experience with specific job‑related requirements.
• Coordinate all pre‑boarding activities for the various employee populations independently.
• Schedule in‑person meetings, manage the I‑9 process, coordinate pre‑hire background checks, and ensure efficient onboarding.
• Liaise with internal and external constituents to resolve issues and ensure timely processing of new‑hire/appointment and related transactions.
• Recruitment Process
  
  Competency:
  
  Demonstrates solid knowledge and ability, and can independently or with minimal supervision, apply the competency in the full range of typical situations. Mentors lower‑level roles in maintaining consistent resolution of typical situations.
• * ASR = Academic Search and Recruitment, interchangeable with Interfolio

• Responsible for onboarding staff, faculty, researchers, and students, including scheduling welcome programs, medical surveillance, and UNI creation.
• Communicate with new hires and departments to ensure a smooth onboarding experience.
• Initiate and process template‑based hires in People Soft and/or nominations ensuring accurate collection and processing of the information in PAC.
• Process all short‑term visitors and students utilizing JIRA.
• Onboarding Process
  
  Competency:
  
  Demonstrates solid knowledge and ability, and can independently or with minimal supervision, apply the competency in the full range of typical situations. Mentors lower‑level roles in maintaining consistent resolution of typical situations.

• Oversee the department’s preparation and processing of payroll using TLAM and management of time‑off tracking.
• Manage the collections and verification of time off trackers for all Officers ensuring all submissions are up to date and approved by supervisors.
• Process employment‑related changes in Talent Link and PAF for People Soft updates.
• Liaise with internal and external constituents to resolve issues and to ensure timely processing of new‑hire/appointment, reappointment, termination and other related transactions.
• Payroll and People Soft
  
  Competencies:
  
  Demonstrates solid knowledge and ability, and can independently or with minimal supervision, apply the competency in the full range of typical situations. Mentors lower‑level roles in…