Human Resources Coordinator

Location: New York

Human Resources Coordinator

Job Title:

Human Resources Coordinator

Reports to:

Human Resources Generalist
Department:
Human Resources

Compensation: $25.00-$26.00/hour

Company Overview

Shrub Oak International School ((Use the "Apply for this Job" box below).) is a therapeutic day and residential school for autistic children, adolescents, and young adults with complex co‑occurring conditions. Located in northern Westchester County, Shrub Oak offers unparalleled educational opportunities for autistic students in a family‑centric, supportive environment. We offer a variety of programs to meet the needs of students across the spectrum, and our curriculum is based on the most advanced and successful evidence‑based clinical and academic approaches in ASD education.

Position

Summary

The Human Resources department is at the heart of Shrub Oak International School, providing internal customer service to all staff at all levels so they can focus on providing exceptional care to our students. We are innovative, caring, and fast moving. We work hand in hand with Finance, Department Managers and Talent Acquisition. We are in a period of growth and change so the opportunity to be a part of many projects and growth opportunities are strong for the right person.

We promote from within, and the HR department will be growing in the next few years. Come grow with us!

Essential Functions – Primary duties of the Position Compliance & Documentation Management

• Oversee the compliance and documentation for new hires, ensuring all required paperwork, background screenings, and pre‑employment testing are completed in collaboration with Talent Acquisition.
• Take ownership of ongoing compliance tracking and administration for all staff, ensuring adherence to federal, state, and local regulations.
• Maintain and audit HRIS systems to ensure accurate data management.
• Training compliance tracking for yearly staff training.

Employee Relations

• Provide open‑door support to employees for requests and assist them on who can best answer any questions as applicable. Be the bridge between the staff and the company.

Onboarding & Training

• Presenting and training on standard school policies during New Hire Onboarding. Must be comfortable presenting and managing small to large groups of new hires.
• Assisting Talent Acquisition in preparation and presentation at Job Fairs.
• Ownership of compliance on any credentials/licenses of new hires.
• Manages HR annual required training tracking and department updates/liaison on needs.

HR Administration & Strategy

• HRIS system maintenance and auditing.
• Assist with HR Staff Reporting as needed, moving towards task ownership.
• General administrative and filing duties.
• Perform other duties and projects as assigned. This is designed to be a growth role.

Additional Responsibilities

• Assist with various HR‑related projects and other duties as assigned, providing support across the department.
• Support OSHA compliance and tracking, ensuring the organization meets all safety regulations.

Required Knowledge, Skills, and Abilities Experience & Education

• BA in Human Resources, Psychology, Business Administration or related field is preferred. College degree in progress with relevant work experience in described tasks is required.
• Minimum of 2 years administrative experience is required. Experience in an educational or residential setting similar to Shrub Oak or Directly in HR is preferred.
• Demonstrated in-depth knowledge of federal, state, and local laws is preferred.
• MS Office Suite (Word/Excel) is required, advanced skills including PowerPoint is preferred.
• 2+ years of experience in customer service (internal or external) is required. Direct HR services experience is preferred.
• Employee relations and/or staff management experience is preferred.
• Worker’s Compensation administration experience is preferred.
• FMLA, PFL, and LOA administration experience is preferred.
• OSHA Compliance and tracking experience is preferred.

Skills & Abilities

• Exceptional Communication Skills
  :
  Ability to engage effectively with staff, leadership, and external partners, both verbally and in writing.
• Strong Interpersonal Skills
  :
  Capable of understanding and communicating with individuals at all levels,…