Recruiting and Associate Development Coordinator

New York, NY

The Recruiting and Associate Development Coordinator provides administrative support for the department and coordinates all aspects of recruiting and associate development, while assisting with other legal recruiting and legal personnel functions.

• Collaborate with Recruiting and Associate Development Manager and cross-functional teams to provide project management support for professional development programs, initiatives, and milestone events.
• Provide comprehensive project management and logistical support for in-person, virtual, and hybrid programs and other initiatives, including creating and managing timelines, coordinating with presenters and reception services, scheduling, preparing and distributing invitations and reminders, providing detailed instructions to speakers and attendees, and onsite support.
• Collaborate with cross-functional teams to align logistics, technology, and materials for a high-quality participant experience.
• Produce virtual training programs via Zoom, including creating meetings, polls, and breakout rooms, managing live sessions, and troubleshooting technology as needed.
• Coordinate with internal and external speakers, including scheduling meetings, reviewing presentation materials, and processing expenses.
• Support and execute key initiatives, including the firm’s mentoring program, by coordinating logistics, tracking participation, preparing communications and materials, and partnering with Recruiting and Associate Development Manager to ensure successful delivery and engagement.
• Manage various administrative aspects of professional development, including surveys, reporting, and special projects.
• Draft, maintain, and update content on the Associate Development intranet pages to ensure training schedules, materials and all other information is accurate, current, and engaging for users.
• Oversee the submission, processing, and tracking of vendor invoices, including liaising with Accounts Payable to ensure timely payment and accurate recordkeeping.
• Provide general team support, including coordinating meetings, maintaining timelines and checklists, and liaising with internal business professional teams to ensure seamless execution.

• Facilitate relocation, orientation, departure, etc.
• Organize Visiting Attorney CLE presentations.
• Maintain and upload updated Class Dean/Mentor assignment documents.
• Assist with completing employer affidavits.

Support the department in recruiting efforts, including scheduling interviews, preparing recruiting committee meeting agendas with feedback reports, drafting offer letters and organizing post-offer visits. Track law school and student organization requests to the Firm, and coordinate with students to staff events. Provide support for Summer Associate Program by:

• Monitoring time entries for all summer associates;
• Collecting summer associate feedback and creating feedback files;
• Assigning attorney big sibs and dinner partners for incoming summer associates;
• Coordinating end of rotation and end of summer reviews for summer associates; and
• Organizing social events.
• Support and attend recruiting, summer associate, and Firm functions as requested and be a visible part of Firm culture.
• Assist with maintaining recruiting and associate development statistics, including creating and analyzing reports.

• Prepare correspondence and information for new attorney hires; process salary advances; maintain on-boarding data; draft first day orientation memos and biographies.
• Process background checks, coordinate with Human Resources and complete new hire packets;
• Collect and process new hire materials.
• Assist in the preparation of new attorney orientations, including fall and lateral off-cycle hires.
• Process bar-related and relocation expenses for new hires.
• Assist in the planning and execution of the thrice-yearly Dinner Around Town events as well as other social events.
• Coordinate Manicare, Shortcut and tailoring and other personal services appointments.

• Maintain membership with the local city group New York City…