Administrative Assistant

Benefits Administrative Assistant

Location: New York, NY
Position Type: Full-Time
Schedule: Monday through Friday, Standard Business Hours
Salary: DoE

The Benefits Administrative Assistant assists with the day-to-day administration of employee benefit programs, ensuring accurate enrollment, regulatory compliance, and excellent employee support. This role serves as a key liaison between employees, Human Resources, Payroll, and benefit vendors to deliver a seamless and positive benefits experience.

• Assist in administering employee benefit programs including health, dental, vision, life insurance, disability, retirement plans, and ancillary benefits
• Review and process benefit enrollments, life event changes, and terminations in HRIS and vendor systems
• Serve as the primary point of contact for employee benefits inquiries and issue resolution
• Coordinate annual open enrollment, including employee communications, system setup, and education sessions
• Process COBRA administration, leave-of-absence benefits, and retirement plan enrollments and contributions
• Review and process tuition reimbursement and wedding benefit requests
• Maintain vendor discount pages and review internal employee purchases for policy compliance
• Reconcile benefits invoices and resolve discrepancies with vendors and payroll
• Maintain accurate employee benefits records and documentation
• Assist with benefits audits, reporting, and data analysis
• Lead new hire orientations by educating employees on available benefit plans
• Support benefits renewals and vendor management initiatives
• Ensure employee-facing benefits materials are current and accurate
• Assist the Payroll team with ad hoc requests as needed

• 1+ years of experience in benefits administration or HR operations
• Knowledge of employee benefits programs and applicable regulations
• Experience using HRIS and benefits administration systems
• Strong attention to detail and organizational skills
• Excellent communication and customer service abilities
• Ability to handle confidential information with discretion