Administrative Assistant - Prevention

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The Administrative Assistant for Prevention Program Recruitment plays a critical role in identifying, engaging, and attracting top talent for Good Shepherd Services 6 Prevention Programs. This position supports Prevention recruitment efforts by building candidate pipelines, coordinating outreach strategies, and ensuring a positive candidate experience aligned with the organization’s mission to serve communities in need.

Reports to: Interim Sr. Program Director – Bronx

Main

Location:

2471 Morris Ave., Bronx, NY 10468; must be willing to go to alternate locations at 685 E 187th St., Bronx, NY and 503 Fifth Ave., Brooklyn, NY as program needs require.

Hours: 35 hours/week;
Non Exempt. Staff required to work full time on site - this role is not work from home eligible.

Major

Duties & Responsibilities:

• Partner with HR Talent Acquisition Partners and Program Leadership to understand staffing needs across Prevention programs
• Develop and execute sourcing strategies to attract qualified candidates for roles such as case managers, social workers and other related positions
• Utilize job boards, social media, professional networks, and community partnerships to identify and engage potential candidates.
• Maintain and update candidate databases and applicant tracking systems (ATS) Clear Company
• Screen resumes and conduct initial outreach to assess candidate interest and qualifications.
• Coordinate interviews, manage candidate communications, and ensure timely follow-ups.
• Support diversity, equity, and inclusion (DEI) initiatives in sourcing and outreach efforts.
• Assist with recruitment events, job fairs, and community engagement activities.
• Track sourcing metrics and provide regular reports on pipeline health and sourcing effectiveness.
• Collaborate with the HR Talent Acquisition Partner to proactively address staffing challenges, ensure salary alignment, and conduct regular strategic meetings
• Perform other duties around recruiting and onboarding as assigned.

Qualifications:

• Bachelor’s degree in human resources, Social Work, Psychology, or related field Preferred but is not mandatory.
• Minimum 1–2 years of required experience in recruiting/talent acquisition, sourcing, and/or staffing preferably in social services or nonprofit sectors.
• Excellent written and verbal communication skills, with the ability to convey information clearly and professionally.
• Proficient in crafting clear, concise, and engaging written communications across diverse audiences.
• Familiarity with ATS platforms and sourcing tools (e.g., Clear Company; Linked In, Indeed, Handshake).
• Ability to manage multiple priorities in a fast-paced environment.
• Must be able to work onsite as needed in Brooklyn and/or Bronx Programs at Leadership Discretion
• Attend and participate in required HR Trainings.
• A proactive approach to problem-solving and negotiation skills is essential for success in this role
• Passion for community service and social impact.

Preferred

Skills:

• Experience sourcing for roles in Child Welfare services, youth programs, or similar areas.
• Bilingual (Spanish) is a plus.
• Knowledge of local community organizations and workforce development programs