Office Manager & HR Administrator; NYC office

Office Manager & HR Administrator (NYC office)

Final date to receive applications: 30 April 2026

Department: Operations

Employment Type: Full Time

Location: New York

Reporting To: GM USA

Compensation: $70,000 - $80,000 / year

About us: Upway is a fast growing startup building the largest marketplace for refurbished e-bikes globally. We have refurbished over 100,000 e-bikes in just three years and we want to reach 1,000,000 by 2030! Upway's mission is to make e-mobility accessible to a wide range of people. Our goal is to build the largest and highest quality e-bike range by sourcing and reconditioning the best e-bikes.

The U.S. is our key investment market, and to support our UpCenter in New York, we are looking for an exceptional organizational talent to lead Office Management and HR Administration as soon as possible.

• Lead the onboarding and offboarding experience for new and departing employees — making sure every transition is seamless.
• Support HR topics such as employment contracts and personnel administration.
• Prepare our monthly payroll together with our accountant — managing working hours, absences, and reports with accuracy and care.
• Act as the go-to person for all administrative and HR-related questions.
• Be the main point of contact for our HR SaaS.
• Collaborate with our accountant to ensure invoices and financial documents are processed correctly and on time.

• Bring people together by organizing regular team events and initiatives that make work more meaningful and fun.
• Contribute to a positive, people-first culture where collaboration and appreciation thrive.

• 5+ years of experience in office management and/or administrative support.
• Strong organizational and time management skills, with the ability to work independently on multiple projects simultaneously.
• A positive attitude and a solution-oriented approach.
• A proactive, hands‑on mentality, ready to take on a variety of tasks.
• Excellent attention to detail.
• Fluent communication skills in English;
  Spanish is a plus.
• A genuine passion for creating a fantastic working environment.

You will receive a competitive cash compensation. Additionally you will receive Comprehensive healthcare coverage, the chance to participate in the company's 401K plan, 15% off your next e-Bike!, monthly phone allowance, Parental leave, Unlimited vacation policy and FSA/HSA account.