Human Resources Administrative Specialist

Our Client, a Global Financial Services Firm, is seeking an HR Administrative Assistant in their New York, NY location.

The HR Administrative Assistant supports the Human Resources team at an investment management firm by handling day-to-day administrative tasks and assisting with core HR processes. This role plays a key part in ensuring smooth onboarding, accurate recordkeeping, and compliance with internal policies and regulatory requirements. The ideal candidate is highly organized, detail-oriented, and able to handle confidential information with discretion in a fast-paced, professional environment.

• Provide administrative support to the HR team across recruiting, onboarding, and employee lifecycle processes
• Coordinate new hire onboarding, including offer documentation, background checks, and orientation logistics
• Maintain accurate and confidential employee records, files, and HR systems
• Assist with benefits administration, payroll coordination, and timekeeping inquiries
• Support compliance-related documentation and internal audits as needed
• Schedule interviews, meetings, and training sessions
• Respond to employee inquiries and elevate matters appropriately
• Assist with ad hoc HR projects and reporting

• 1–3 years of administrative or HR support experience; financial services or investment management experience preferred
• Strong organizational skills and attention to detail
• Ability to handle sensitive and confidential information with professionalism
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a deadline-driven environment

• Experience working in a regulated or professional services environment
• Familiarity with HRIS or applicant tracking systems