Talent Acquisition Coordinator

Harlem Children’s Zone (HCZ) — a world-renowned education and poverty-fighting organization based in New York — seeks an organized, proactive, and mission-aligned Talent Acquisition Coordinator to join the Talent Acquisition Team.

The Talent Acquisition Coordinator will bring a passion for the mission of Harlem Children’s Zone: break the cycle of intergenerational poverty with comprehensive, on‑the‑ground programming that builds up opportunities for children and families to thrive in school, work, and life.

The Talent Acquisition Coordinator plays a critical role in creating a seamless, high‑quality experience for both candidates and internal stakeholders. This role supports end‑to‑end recruiting operations across HCZ and Promise Academy by managing interview logistics, maintaining job postings in Workable, shepherding candidate communications, tracking hiring data, and executing key administrative processes that allow Recruiters and hiring managers to operate efficiently. The Coordinator ensures accuracy, consistency, and “white glove” communication at every step, helping HCZ maintain strong hiring operations and a positive employer brand.

• Bachelor’s degree preferred; equivalent experience considered
• 1–2 years of experience in recruitment coordination, HR operations, or administrative support
• Experience using an applicant tracking system (ATS);
  Workable experience a plus

• Exceptionally organized with strong attention to detail and follow‑through
• Skilled at managing high‑volume scheduling, shifting priorities, and tight deadlines
• Strong communicator with a customer‑service mindset; able to deliver clear and timely updates to candidates and staff
• Comfortable navigating systems and tools (ATS, Zoom, Microsoft Office/SharePoint, calendars)
• Able to maintain confidentiality, professionalism, and discretion at all times
• A proactive problem solver who anticipates needs and prevents last‑minute issues
• Adaptable, mission‑driven, and committed to supporting a best‑in‑class recruitment process

• Schedule all phone screens, panel interviews, demo lessons, and debriefs for Promise Academy and HCZ roles
• Manage reschedules, Zoom links, room bookings, and distribution of interview materials
• Send confirmation and reminder emails to candidates and interviewers
• Track panelist availability and propose interview blocks for high‑volume roles
• Monitor completion of interview feedback in Workable within required timelines
• Send reminders to interviewers who have not submitted scorecards/hiring rubric

• Create and update requisitions in Workable for Promise Academy and HCZ positions
• Post and maintain roles across all recruitment platforms
• Ensure accuracy of job titles, salary ranges, EEO statements, and branding
• Close roles and clean up old or duplicate postings
• Maintain the job description and template library

• Send all standardized application status updates
• Provide Promise Academy and HCZ candidates with clear instructions for demo lessons/teaching samples & required forms or documents (transcripts, certifications, etc.)
• Pull and organize reference checks and background check materials (in partnership with HR)

• Pull monthly TA metrics for Promise Academy and HCZ
• Maintain pipeline trackers for high‑volume roles (teachers, after‑school, etc.)
• Support hiring events, including virtual info sessions, interview days, and career fairs
• Help build and maintain talent pools in Workable through tagging and status updates

• Monday-Friday
• 3/2 Hybrid Schedule

As a member of the Harlem Children's Zone team, you will join a supportive and inclusive…