III Grievance Coordinator

The Office of Labor Relations (OLR) represents the mayor in the conduct of all labor relations between the City of New York and labor unions representing employees of the City. The Commissioner also serves on behalf of the Mayor as the City’s liaison with labor and management in the private sector. The office is authorized by Executive Order 38 (February 7, 1967), amended by Executive Order 13 (July 24, 1990).

Additionally, OLR administers the Health Benefits Program, Management Benefits Fund, Employee Assistance Program, Work Well NYC, Tax Favored Benefits & Citywide Programs including the Deferred Compensation Plan. Further, OLR serves as a resource to agencies with regard to workforce labor issues and works with the Municipal Labor Committee (MLC) to pursue innovations in a variety of areas, particularly regarding City health insurance programs.

The staff at OLR assist their fellow agencies in handling personnel and payroll issues, conducting labor-management meetings, representing the City at representation hearings, and handling all employee grievances and arbitration matters while also negotiating collective bargaining agreements with the City's 149 bargaining units.

Further, OLR administers procedures resulting from the negotiation of collective bargaining agreements, including the step grievance process. OLR’s Step III Grievance Division seeks a Coordinator to manage a high-volume caseload and grievance calendar/docket. Reporting to the Chief Review Officer, the Step III Grievance Coordinator will perform case management responsibilities related to Step III grievance filings.

• Intakes, reviews, updates, and maintains grievance files and file logs; monitors the movement of cases and coordinates the flow of grievance documents.
• Communicates with union representatives, agency representatives, and City employees regarding grievance case status.
• Utilizing case management software, Microsoft Excel, virtual meeting software, and other computerized calendaring systems, dockets grievances and maintains the Step III conference calendar. Coordinates availability of parties and review officers to appear at Step III conferences.
• Prepares statistical and narrative reports related to Step III grievances.
• May supervise subordinate staff and assist in the development of office procedures.

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or 2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or 3. Education and/or experience which is equivalent to "1" or "2" above.

However, all candidates must have at least one year of experience as described in "1" above.

• Demonstrable interest in municipal labor relations and civil service.
• Excellent written and oral communication skills.
• Proficiency utilizing Microsoft Office and other computer applications, including Excel, virtual meeting software, and legal case management programs.
• Self-motivated, with ability to multitask in a deadline-oriented environment.
• Strong attention to detail and accuracy in handling documents.
• Excellent organizational skills and ability to independently and efficiently prioritize tasks.
• Preference will be given to candidates with prior experience working in a law office environment and managing a law firm or court calendar/docket.

NOTE:

- Probationary Period
- Appointments to this position are subject to a minimum probationary period of six months.

As a…