Human Resources Clerk
Job in
Town of Horseheads, Chemung County, New York, USA
Listed on 2026-10-14
Listing for:
Elcor Health Services, Inc.
Full Time
position Listed on 2026-10-14
Job specializations:
-
HR/Recruitment
Job Description & How to Apply Below
- High school diploma or GED required, Associate's Degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook); ability to learn HR systems
- Strong attention to detail and ability to follow established processes accurately
- Ability to handle sensitive and confidential information with discretion
- Good written and verbal communication skills
- Reliable, organized, and able to manage multiple tasks with guidance
- Attention to Detail:
Consistently produces accurate, complete work product with minimal errors - Confidentiality:
Handles sensitive employee information with professionalism and discretion - Organizational
Skills:
Demonstrates strong organizational and project management skills with exceptional attention to detail - Auditing
Skills:
Assists in internal and external audits, compliance reviews, and responds to third-party audit requests - Adaptability:
Ability to adapt to new resources, training materials, systems, and changing business needs - Customer Service:
Demonstrates customer service orientation and ability to handle sensitive employee matters professionally - Communication:
Communicates clearly in writing and verbally; asks for clarification when needed - Employees must comply with all federal, state, and local laws governing armed security, transportation, and workplace safety
- Health Insurance
- Dental Insurance
- Vision Insurance
- Generous Paid Time Off
- 7 Paid Holidays
- 401(k)
- The Human Resources Clerk will assist with day-to-day Human Resources operations including document preparation, record maintenance, onboarding support, and general office coordination
- The role requires strong attention to detail, discretion with confidential information, and the ability to follow established procedures accurately and on time
- HR Records & Filing
- Maintain and organize employee records in both physical and digital filing systems, ensuring documents are accurate, complete, and properly filed
- Upload and file executed employment documents in Human Resources information System in a timely manner
- Assist with data entry and updates in under the direction of the Human Resources Director
- Assist with data collection and record maintenance
- Retrieve and prepare employee records or documents when requested by the Management Team
- Onboarding & Offboarding Support
- Prepare and assemble new-hire paperwork packets, including offer letters, onboarding checklists, and required policy acknowledgments
- Collect, track, and flag outstanding pre-employment documentation (references, clearance checks, I-9 forms) ahead of employee start dates
- Assist with I-9 processes under the supervision of the Human Resources Administrator
- Support the new-hire orientation process by coordinating logistics, printing materials, and preparing work spaces or system access requests as directed
- Assist with basic data entry tasks related to payroll under close supervision
- Draft routine correspondence (letters, emails, notices) from templates provided by the Human Resources Manager
- Manage incoming Human Resources department mail, scan and route documents as needed
- Coordinate departmental correspondence and maintain communication with employees, managers, and external contacts
- Respond to employee inquiries and provide professional customer service via phone, email, and in-person interactions
- Utilize critical thinking and attention to detail to identify discrepancies and elevate issues as needed
- Support internal audits and assist in gathering documentation for external and third-party audit requests
- Support Human Resources special projects and administrative tasks as assigned
- Reliability & Follow-Through:
Completes assigned tasks on time and flags issues proactively - Employees will be required to follow any other job-related instructions and perform any other job-related duties requested by anyone authorized to give instructions or assignments
- All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities
- To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently
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