Human Resources Administrative Assistant

Position:
Human Resources Administrative Assistant

Location:

Regional Support Center, Newark, NY 14513

Salary Range: $42,690-$51,820, based on experience and demonstrated abilities.

Are you exceptionally organized, detail-driven, and passionate about delivering exceptional service? Wayne-Finger Lakes BOCES is seeking a Human Resources Assistant to join our collaborative HR team. This role is ideal for someone who thrives in a fast-paced environment, is committed to confidentiality and accuracy, and brings strong communication skills to every interaction.

As a main point of contact for many HR-related inquiries, you are a fit for this role if you are customer-service-minded, a proactive team player, and confident in executing professional communications with employees, candidates, and organizational leaders. If you're ready to support meaningful work that impacts educators, students, and the greater school community, this might be the role for you.

This position exists in a school district and serves as the primary point of contact for the Director of Human Resources. The incumbent is tasked with performing the day-to-day operations of the Human Resources office, including the logistics involved in managing the Director’s calendar, supporting administrative tasks and projects. The incumbent in this position is required to have a good understanding of the objectives of the human resources function, and the need to perform responsible and complex duties requiring a high degree of accuracy.

The work involves constant public contact, often dealing with se n sitiv e and complex problems related to human resources functions such as hiring, discipline, termination, benefits, equal employment opportunities and labor relations. In addition to clerical responsibilities, the incumbent would be expected to learn, apply and answer questions concerning the more routine aspects of the various contractual bargaining agreements, laws, rules, po l i c ies and procedures of a school district human resources office.

Supervision may be exercised over subordinate clerical help.

• Onboards new employees with respect to benefits, rights and obligations and answers questions concerning health insurance, unemployment insurance, retirement benefits, and other employee benefits;
• Enters data, completes and processes various forms, documents and reports, and maintains complex files, records and computer systems related to human resources functions;
• Answers routine questions from all sources regarding employment policies, practices, opportunities, procedures, rights, benefits and obligations of employees and prospective employees;
• Provides support to the Director of Human Resources in such activities as compiling files, arranging logistics, and maintaining spreadsheets of activities within the process;
• Prepares job postings and organizes hiring materials;
• Prepares reports using computer-based applications to create spreadsheets;
• Performs basic business math functions relative to calculating leave, benefits, seniority credits, salary, and purchase order requisitions, and maintains the department expense reports;
• Prepares original correspondence on a variety of human resources topics and types letters, memos and other correspondence as assigned by a supervisor;
• Collects data regarding appointments, promotions, terminations, layoffs, pay rates, etc., and posts such data to appropriate forms and documents;
• May assist in the civil service process, including canvassing certificates of eligibles; answering questions;
• Completes special projects as assigned.

• Excellent knowledge of office systems, equipment and technology, including…