HR Administrative Assistant

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Full Time Valley Stream, NY, US

4 days ago Requisition

International Shoppes has been delivering exceptional service and premium retail experiences to travelers since 1951. We proudly operate across some of the nation's busiest airports, including John

F. Kennedy International Airport (JFK), Washington Dulles International Airport (IAD), Bradley International Airport (BDL), George Bush Intercontinental Airport (IAH), Daniel K. Inouye International Airport (HNL), and Kahului Airport (OGG). We are committed to providing an outstanding shopping experience while representing many of the world's most recognized luxury, beauty, and lifestyle brands.

The HR Administrative Assistant plays a crucial role in supporting the human resources department by managing a variety of administrative tasks that ensure smooth and efficient HR operations. This position is responsible for maintaining employee records, partnering with the recruitment team, and assisting with onboarding and training activities. The role requires close collaboration with HR team members to facilitate communication between employees and management, ensuring compliance with company policies and legal requirements.

The HR Administrative Assistant also handles confidential information with discretion and contributes to creating a positive work environment. Ultimately, this position supports the overall HR function by providing reliable administrative assistance that enables the department to focus on strategic initiatives.

• Full
  - Time 40 hours/week
• Vacation / Personal / Sick time
• Traveling opportunities
• Great work environment

• Contact applicants provided by the recruitment team to schedule airport badging appointments, with the Port Authority of NY & NJ.
• Keep applicants informed of next steps in badging process, (i.e. fingerprinting appointments, SIDA classes, new hire orientation classes).
• Submit all new airport , and process badge returns to Airport Administration Office in a timely manner.
• Responsible for keeping track of all airport ’s and expiration dates. Including obtaining copies of ’s and scanning them into employees’ airport file in scanning system.
• Maintain records of all airport  information.
• Verify Customs Applications submitted by employees and submitting them to CHASE Office.
• Conduct audits of airport  information, employee federal I-9 forms, and employee parking logs.
• Maintain and update employee records and HR databases (such as ADP) with accuracy and confidentiality.
• Coordinate onboarding activities for new hires, including preparing orientation materials and facilitating introductions.
• Respond to employee inquiries regarding HR policies and procedures in a timely and professional manner.
• Organize and maintain physical and electronic filing systems for HR documents in Doc Record.
• Assist in additional human resources duties as needed.

• Minimum one (1) year HR administrative experience
• Ability to work in fast-paced environment
• Excellent Interpersonal Skills (examples are: active listening, verbal communication, assertiveness)
• Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with HR information systems (HRIS).
• Excellent verbal and written communication skills.

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Experience with applicant tracking systems (ATS) and payroll software.
• Knowledge of federal and state employment laws and…