Assistant, Administration FTC

A&O Shearman is a new global industry-leading law firm, with nearly 50 offices in 29 countries worldwide.

Our fluency in English law, US law, and the laws of the world’s most dynamic markets, enables us to provide unmatched insight and seamless delivery to clients. We work on challenging and important deals and disputes that have the potential to shape the future.

We offer exceptional opportunities for our people; opportunities to work for the world’s leading businesses; to transform the status quo, and to deliver your best work, helping you and your career to thrive, while delivering unparalleled outcomes for our clients.

Whether you're helping clients solve complex challenges, transforming the ways we manage our business, or ensuring the smooth-running of our operations, this is an environment where you can belong and excel. We provide first-rate training and development, we are committed to an inclusive environment, and we provide support and ways of working that help you optimise your wellbeing.

What truly defines a career with us? We recruit the best and ask for the best of you. And together, we will redefine success.

The HR team at A&O Shearman provides a first-class service to the business, offering strategic HR business advice at the business partner level and quality support services in the full range of HR functions through specialist teams such as, learning & development, recruiting, reward, employee relations advice, diversity and inclusion, payroll, systems and HR administration.

The Assistant, Recruitment Administration provides critical support to the larger U.S. Recruitment team, which includes our lateral (partner, counsel, associate, and staff recruitment) and law student recruitment team for the Firm’s U.S. offices.

• U.S. and Global HR teams
• Risk & Legal team
• Associates, Counsel, Partners, and various members of the Business Teams

• Update and maintain spreadsheets and recruitment systems (applicant tracking systems)
• Maintain candidate records
• Coordinate the scheduling and calendaring of interviews for all U.S. candidates
• Organize in-person meetings and interviews by collaborating with Front of House and Audio-Visual teams to ensure proper conference room arrangements
• Draft and prepare candidate schedules, biography documents, and offer letters
• Collect, compile, and distribute feedback following interviews
• Prepare on-campus interview schedules and enter all candidate data into applicant tracking system

• Facilitate the sharing and processing of new hire documentation including background and conflicts checks
• Draft orientation schedule, which may include professional photographs, core training programs, etc.
• Prepare onboarding documents, such as payroll packets, contact sheets, benefits information, etc.
• In preparation for arrival, coordinate with the responsible teams to ensure new joiners have received all relevant materials, including IT equipment, and that firm accounts have been established

• Engage with third party vendors such as the background check provider, external recruitment agencies, etc.
• Maintain a library of recruitment and onboarding related documents
• Draft bespoke documents and templates
• Assist with special projects as needed
• Additional responsibilities as directed

This individual will report directly to the Director, Attorney & Staff Recruitment and will work closely with other members of the U.S. HR team.

• Bachelor's degree
• Experience with Microsoft Word, Excel and Adobe
• Outstanding communication and interpersonal skills
• Demonstrated ability to work well with others
• Exceptional organizational skills with excellent attention to detail
• Strong judgment and ability to respect, protect, and maintain highly confidential information
• Flexibility to work overtime as necessary

• At least one year of relevant work experience
• Interest in the US legal market and recruitment field

A&O Shearman is an equal opportunity employer, including Veterans and Disability. Every individual has the right to work in a professional environment that promotes equal opportunity and prohibits discrimination and harassment. This policy applies to all aspects of an individual’s relationship with A&O Shearman, including, without limitation, recruitment, hiring, training and development, promotion,…