Human Resources Assistant - NY HELPS Program - Local

Candidates must have been legal residents of the following jurisdiction(s) for at least four months immediately preceding the date of the application:

• Livingston County
• One of the following Counties:
  Allegany, Genesee, Monroe, Ontario, Steuben or Wyoming

In order for an application to be approved, the applicant must clearly show the training, education, experience, and/or licensure/certification stated in the Typical Qualifications. All qualifying information must appear on the application form. No credit will be given for a Work Experience description that is unclear.

If the applicant is relying on a related college degree to qualify, the applicant must submit a copy of their unofficial college transcript with the application.

If the applicant is hired, the applicant will be required to have their official transcript directly sent to the Livingston County Human Resources Department. The original transcript must be received by the Livingston County Human Resources Department before completing the onboarding process.

The work involves responsibility for performing functions associated with civil service and human resources administration for Livingston County (County). The incumbent reviews applications, performs clerical activities undertaken during the hiring process, and acquaints new County employees with County policies and procedures. The incumbent maintains employee records, answers employee questions, and processes paperwork necessary for civil service and human resources administration. The incumbent will also assist with other operations including, but not limited to, exam administration and labor relations activities.

Considerable contact with the public, employees, and local officials is required in carrying out the assignments and responsibilities of this position. Supervision of others is not a responsibility of this class. The work is performed under the general supervision of the Personnel Officer. A Human Resources Assistant does related work as assigned.

• Reviews applications against adopted minimum qualifications and qualifies or disqualifies applicants in accordance with State law and local rules and policies;
• Reviews and processes employee transactions to ensure they are in accordance with Civil Service Law and Rules, and informs senior staff of potential problems;
• Enters County employee transactions in HRIS systems;
• Provides orientation materials to County employees, answers routine questions, and processes paperwork necessary for County hires to commence employment;
• Prepares and posts job announcements for County vacancies;
• Provides information regarding County benefit programs to participants and potential participants and provides assistance with routine problems;
• Provides clerical assistance to senior level staff regarding a variety of confidential labor relations matters;
• Adheres to departmental customer service standards;
• Assists with other departmental work including, but not limited to: handling phone calls and walk-ins, Assisting with payroll, Assisting with employment recruitment process, composing and processing a variety of documents, and assisting senior staff with the preparation of documents, scheduling meetings, room reservations, and similar matters, handling bulk and regular copying;
• May order examination materials and participate in the administration of written examinations;
• May prepare and distribute letters for the canvassing of eligible lists; and
• Performs other related duties as assigned.

Good knowledge of office procedures and commonly used office equipment and software; working knowledge of human resources administration;…