Licensing Coordinator

Overview (

Why This Role?

)

Are you passionate about brand building and love keeping things organized? Join Hearst Brand Development as a Licensing Coordinator and help expand the reach of some of the world’s most iconic media brands. In this role, you’ll play a key part in supporting Hearst’s accolade and product licensing programs—connecting great products with trusted editorial voices.

Hearst Magazines’ portfolio of more than 30 iconic brands in the U.S.—including Cosmopolitan, ELLE, Esquire, Good Housekeeping, Harper’s BAZAAR, and Popular Mechanics—inspires, entertains, and builds new and bold experiences for an engaged and growing audience across digital, video, social and print, reaching nearly 130 million readers and site visitors each month. With sophisticated content creation, cutting‑edge technology, and industry‑leading data capabilities, we make media and products that move people across all platforms.

We are a global media company that publishes nearly 200 magazine editions and 175 websites around the world—and together, we are shaping what’s next.

• Maintain and update licensing CRM systems, tracking tools, and dashboards for accolade licensing operations
• Review and proofread licensing contracts to ensure accuracy and compliance
• Manage and distribute product submissions and assist with the product approval process
• Coordinate licensing operations meetings and support overall workflow efficiency from contract execution to royalty reporting
• Partner with legal on IP protection, including product and accolade infringement, Amazon Brand Registration, and URL management
• Track and support marketing campaigns across print, digital, social, and newsletters
• Secure editorial mentions and update best sellers lists for internal and external use
• Upload and manage affiliate reports and support e‑commerce tracking
• Assist in developing brand materials, presentations, and pitch decks
• Coordinate with Hearst Research team to request and collect data for sales efforts
• Perform office manager tasks including invoice processing, meeting prep, and document organization

• 2+ years of experience in project management, sales, merchandising, marketing, or brand management
• Strong organizational and time management skills, with the ability to prioritize effectively in a fast‑paced environment
• Detail‑oriented and data‑driven, with strong analytical and problem‑solving skills
• Excellent communication skills, both written and verbal, and a collaborative, customer‑service mindset
• Proficiency in Google Workspace and Microsoft Office;  experience a plus
• Awareness of consumer product trends and solid product sensibility
• Hybrid role requiring 4 days per week in the NYC office

• Work with the Best
  :
  Collaborate with top‑tier professionals across media, advertising, tech, fashion, lifestyle, and publishing, shaping the future of these dynamic industries.
• Grow Your Skills
  :
  Unlock your potential with access to innovative training programs, immersive workshops, and exclusive industry events.
• Work‑Life Harmony
  :
  Enjoy the flexibility of hybrid work, empowering you to balance professional success with personal priorities.
• Foster Connection & Belonging
  :
  Join our Employee Resource Groups and help create a welcoming workplace where everyone feels valued and empowered.
• Wellness First
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  Prioritize your well‑being with a comprehensive benefits package that includes medical, dental, and vision insurance from Day 1.
• Plan for Your Financial Future
  :
  Enjoy competitive financial perks, including a 401(k) plan with a generous company match.

The base salary for this role is between $50,000 - $60,000
. The actual base pay offered is dependent upon many factors, such as: transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future.

Hearst is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.