Legal Operations Coordinator

Vital Strategies is a global public health organization. Our programs strengthen public health systems and address the world’s leading causes of illness, injury, and death. We currently work in more than 80 countries, supporting data-driven decision-making in government, advancing evidence-based public health policies, and mounting strategic communication campaigns. Vital Strategies’ priorities are driven by the greatest potential to improve and save lives.

They include noncommunicable disease prevention, tobacco control, road safety, food policy, environmental health, and data for health. Our programs are concentrated in low- and middle-income countries and cities in Africa, Latin America, Asia and the Pacific. Please visit our website alstrategies.org to find out more about our work.

Vital Strategies is committed to building a diverse, equitable and inclusive (DEI) organization. We believe our programs are strengthened when they are developed and supported by individuals with diverse life experiences, whose understanding of social and cultural issues can help make our work and workforce more inclusive. We welcome applications from people of all backgrounds.

The Legal Operations Coordinator is a key member of the global legal team, supporting the day-to-day legal operations including knowledge management, project management, board meeting administration and compliance checks. The global legal team includes the General Counsel, Associate General Counsel and a second Legal Operations Coordinator. The Legal Operations Coordinators act as official liaisons for the legal department, training all new staff and serving as key points of contact for any internal or external requests.

This role will work with the team to streamline processes and drive the use of technology and automation systems to optimize legal operations.

This is afull-time positionbased in our New York office, where a hybrid, 2-day-per-week office schedule is in place. We offer highly competitive compensation and comprehensive benefits. The salary range for this position is USD $68,800 to $78,000.

• Assist with management of Docu Sign and legal management systems and educate Legal’s internal business clients on how to use the system.
• Lead knowledge management for the Legal team, including drafting SOPs, educating stakeholders, and maintaining template libraries.
• Project manage legal-adjacent projects alongside our HR, Operations, Finance, Partnerships, and IT teams.
• Track legal budget and expenditures and implement process improvements.
• Assist in evaluation of technologies and underlying process requirements to assess future needs and make recommendations; identify scalable tools and implement them. Also, drive the use of technology and automation systems to improve department operations.
• Facilitate and enhance knowledge management through maintaining resources on the intranet, Sharepoint and Teams.
• Assist in coordination of legal issues, projects and requests from Vital’s international offices and related entities in Brazil, China, Singapore, France, Ethiopia, and India.
• Act as a liaison for the legal department; training all new staff and serving as a key point of contact for any internal or external requests.
• Assist with organizing and managing board of trustee meetings and related board documentation/governance procedures.
• Prepare/revise/finalize sensitive, routine and advanced correspondence; organize and maintain department files both paper and electronic; manage department calendars.
• Assist with management of the compliance check process for new subgrantees, vendors, independent contractors and staff.
• Coordinate with staff to ensure that the legal needs of all departments are addressed.
• Prov…