Digital Asset Management Coordinator

Perkins Eastman is a global architectural design practice with expertise in all aspects of the built environment, working at all scales, and at every level of detail. With studios in twenty-six locations worldwide, we design for people, to leave a lasting and positive impact on the human experience and the world we inhabit. This is captured in our ethos "human by design".

We believe design is a collaborative art and we are structured as an integrated practice of passionate professionals committed to delivering the best design for our clients. Our team of diverse and complementary talents work together in studios, that can draw from relevant expertise and points of view from across the whole practice to analyze and solve the specific design challenges they are working on.

Within the firm we have 18 practice areas, cores of expertise, that focus as centers of knowledge and analysis, that are both an essential foundation and fuel for the creative design work. Sustainability is intrinsic to our design approach. It is an essential ingredient for the design teams throughout the process, adding valuable insights, ideas, and research to the process.

For us all good design is sustainable.

We are seeking a Digital Asset Management Coordinator to lead the administration, governance, and ongoing development of Perkins Eastman's digital asset management program. Serving as the firmwide administrator and subject matter expert for Open Asset, this role ensures that the firm's digital assets, metadata, project and employee information, and image rights are accurate, well governed, accessible, and positioned for effective reuse.

The Digital Asset Management Coordinator oversees Open Asset configuration and administration, metadata and taxonomy standards, data quality, system integrations, image rights and copyright governance, documentation, training, and user support. This role works closely with Visual Assets, Marketing, Communications, HR, IT, Accounting, and design teams to ensure Open Asset continues to support evolving firmwide needs.

• Serve as the firmwide administrator and subject matter expert for Open Asset, providing day-to-day oversight of the platform
• Manage the full digital asset lifecycle, including intake, review, metadata, permissions, discoverability, distribution, and archiving
• Configure and maintain Open Asset workflows supporting project imagery, employee information and experience, resumes, project pages, and other marketing uses
• Maintain and evolve metadata structures, taxonomy, controlled vocabularies, fields, and standards that support consistent data, effective search, and asset reuse
• Establish and maintain standards for project and file-level metadata, permissions, usage status, and other administrative controls.
• Evaluate new Open Asset functionality and product changes, test their impact on existing workflows, and update documentation accordingly
• Troubleshoot system and workflow issues in partnership with Open Asset and internal stakeholders
• Continually assess how Open Asset is being used and identify opportunities to simplify workflows and improve data quality

• Maintain the quality, consistency, and integrity of data across Open Asset and connected firm systems
• Support and monitor integrations between Open Asset, Deltek Vision/Vantagepoint, Shred, and other platforms
• Document systems of record, data ownership, field mappings, and the flow of information between platforms
• Identify and troubleshoot data discrepancies and coordinate with appropriate system owners to correct information at its source
• Support the ingestion of data and assets associated with firm mergers and acquisitions, including assisting with evaluation of legacy DAM structures, mapping metadata fields, and integrating assets into Open Asset
• Evaluate proposed system or workflow changes for potential downstream impacts before implementation.
• Provide support and testing for upcoming Vantagepoint integration.

• Maintain and administer the firm's image rights and copyright policies, usage guidance, and image credit standards
• Maintain rights-related metadata within Open Asset, including copyright ownership, usage status, permissions, and restrictions
• Review copyright, permissions, licenses, and restrictions to determine appropriate use of imagery
• Advise staff on image rights, copyright, licensing, and usage questions and…