Legal Recruiting and Personnel Coordinator

Wilmer Hale is a leading, full-service international law firm with 1,000 lawyers located throughout 12 offices in the United States, Europe and Asia. Our lawyers work at the intersection of government, technology and business, and we remain committed to our guiding principles of providing quality, excellent legal and client services; developing diversity among our lawyers and staff and cultivating an environment that promotes an ambitious spirit, collaboration and collegiality by drawing on the extraordinary talents and dynamic experience of our lawyers.

Our goal is to reflect the diversity of our clients and the communities in which we practice.

Responsible for the effective, efficient, and consistent delivery of programs and projects in alignment with the Firm's overall competency-based talent management program for lawyers, primarily focusing on legal personnel and legal recruiting.

• In collaboration with the Legal Personnel team, coordinates the semi-annual evaluation processes for associates, senior associates, counsel, special counsel, discovery attorneys, and staff attorneys.
• In collaboration with the Legal Personnel Manager, acts as a consultant and cultivates strong working relationships with members of the Associates, Senior Associates and Counsel Committees and their associate and counsel mentees.
• Compiles and analyzes statistical information and creates necessary reports to assist with various information requests and survey submissions.
• In collaboration with the Recruiting team, coordinates aspects of the arrival process for lateral hires, incoming attorneys, staff attorneys, and technology specialists.
• Coordinates all aspects of the attorney departure and transition process. Effectively conducts exit interviews of departing lawyers and exercises sound judgment in escalating matters that require management's attention. Assists Legal Personnel Manager with exit interview analysis.
• Collaborates with managers to implement the annual attorney compensation process.
• Assists with planning and coordinating various firm-wide and local programs, events, and meetings, including securing of meeting rooms, meeting room preparation, on-site coordination, and trouble shooting.
• Responsible for developing a comprehensive knowledge of all firm policies and practices as it relates to attorneys and works to ensure the appropriate implementation of each.
• Updates Oracle as needed. Maintains all attorney personnel information, files, and records to ensure accuracy and confidentiality of the same.
• Learns and understands the firm's leave and reduced hours policies. Takes the lead on communication with attorneys regarding leaves. Closely tracks leave and reduced hours' time.
• Completes monthly reporting for attorneys not admitted to practice and conducts necessary follow up to ensure individual compliance.
• Works with various individuals within the firm to ensure the appropriate reimbursement of expenses as well as tracking and paying vendor bills in accordance with firm policies.
• Assumes other duties and responsibilities as assigned.
• Provides ongoing support, guidance, and assistance to local OI committee members.
• Drafts various OI-related communications for the OI function.
• Coordinates and oversees OI sponsorship programs and events, including tracking attendance, and securing payment.
• Manages affinity groups distribution lists.

• In collaboration with the Legal Recruitment Manager, successfully designs, effectively and efficiently coordinates, and evaluates all aspects of the firm's Summer Associate Program including pre-arrival processes and communications, orientation, mentoring program with partners and associates, social and community service events, diversity events and initiatives, educational and special firm programming.
• In conjunction with Hiring Partner, Summer Program Co-Chairs, Practice Managers, and the Recruitment Manager, generates interest and solicits substantive summer associate work assignments and observational opportunities from the firm's practice areas and pro bono programs. Manages the workload reporting system and evaluation process for summer associates.
• In collaboration with the Legal Recruitment Manager, effectively and efficiently coordinates the law school student recruitment process including supporting efforts for the firm's branding initiatives and targeted law school communications. Facilitates the selection and scheduling of law schools for campus interviews. Schedules student and attorney interviewers for on-campus and in-office interviews. Coordinates and reviews interview feedback and facilitates the hiring decision process with the Hiring Committee;
  
  participates in follow-up activities and monitors the effectiveness of follow-up activity with offerees. Coordinates recruitment receptions, offer dinners and functions, both in-house and on-campus for assigned schools.
• In collaboration with the Legal Recruitment Manager, helps to determine…