Billing Coordinator; Law Firm

Source Pro Search is conducting a search for a Billing Coordinator for a national law firm to be based in their New York office.

The ideal candidate will be responsible for generating client invoices while working closely with a number of attorneys and staff to ensure that invoices meet the established standards for content, timeliness and format. In addition to the primary responsibilities listed below, the ideal candidate will also be responsible for miscellaneous Finance Department functions.

• Maintain a thorough knowledge of client terms, discount arrangements, lawyer and client preferences while managing the complete billing process for assigned billing responsible attorneys
• Produce firm standard billing proformas for review by billing responsible attorneys each month
• Edit and finalize invoices based on instructions provided by the billing responsible attorneys and client guidelines; maintain and update billing instructions in 3E
• Submit electronic invoices via E-Billing guidelines; monitor submitted invoices to confirm acceptance, appeal rejections, add timekeepers for rate approvals, and additional troubleshooting efforts
• Respond to information requests from lawyers, clients and staff related to client billings
• Follow-up with billing responsible attorneys to ensure timely processing of bills
• Research proformas or billing-related inquiries
• Produce monthly statements for outstanding invoices and send same to clients

• 5+ years in similar position
• Bachelor’s degree preferred, but not required
• Law firm or professional services experience preferred
• Must be proficient in 3E and the E-Billing Hub
• Must be familiar with Microsoft Word, Excel and Outlook
• Strong communication skills (written and oral)
• Strong analytical skills
• Strong experience with a wide array of E-Billing vendors, including but not limited to:
  Serengeti, Counsel Link, Tymetrix as well as LEDES file knowledge
• Ability to demonstrate self-motivation and ownership of assigned work
• Ability to interact with legal and administrative personnel
• Ability to keep Client Accounting Manager informed of all billing issues
• Strong attention to detail and organizational skills
• Ability to prioritize and manage numerous initiatives and activities simultaneously in a fast-paced, demanding environment
• Ability to work independently as well as in a team setting