Legal Operations Assistant

Apply for the Legal Operations Assistant role at Secretariat

About the Firm

Secretariat professionals are trusted in the highest-stakes legal, risk, and regulatory matters around the world. Our globally integrated teams are united by ambition, energy, and commitment. We provide an open, collaborative culture that embraces ongoing professional development, recognition, diversity, and a dedication to our people.

• Process incoming potential new matter conflict check request forms, gathering necessary information and identifying inconsistencies or incomplete information.
• Communicate with managing directors and staff regarding missing information from the Conflict Check Request Form.
• Conduct comprehensive conflict checks for new and existing clients, developing search strategy terms and analyzing search results to identify potential conflicts of interest.
• Verify that all conflict searching is complete, consistent, and accurate in accordance with firm procedures.
• Review and evaluate conflict search results and assess nature and severity, escalating potential conflicts to senior management as needed.
• Track compliance documentation, including engagement letters, conflict waivers, outside counsel guidelines, billing guidelines, and nondisclosure agreements.
• Maintain confidentiality of sensitive client information and adhere to ethical and regulatory guidelines.
• Audit closed searches and opportunities to ensure consistency.
• Support the Legal and Operations team in ongoing improvements to conflicts and intake processes.
• Support Legal Operations department with project requests as assigned.

• High school diploma (Bachelor’s degree preferred).
• 1‑2 years of experience as a paralegal or legal assistant within a law firm or similar environment.
• Previous experience with conflicts, compliance, analytical research, and/or corporate research resources.
• Excellent analytical skills, attention to detail, data entry, and ability to work in a fast‑paced environment.
• Excellent verbal and written business communication skills with good judgment and a customer‑service orientation.
• Proficiency in legal research and database management.
• Proficiency with InTapp (or similar) conflicts and intake products preferred.
• Proficiency in Microsoft Excel required.
• Ability to work independently and collaborate with cross‑functional teams.
• Authorized to work in the U.S. without sponsorship required.

Location:

New York, NY

Salary: $99,000.00–$