Practice Assistant

Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers and staff operating from more than 47 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on‑ground presence in the world's key financial markets and our strengths in handling complex cross‑border work.

It's not just about our global network of offices and shared services centers; it's the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It's one of the reasons we attract and retain cross‑border work.

Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Our people represent 90 nationalities and speak 80 languages.

The Practice Assistant (PA) performs a wide range of services, including administrative and legal support. As part of a team, the Practice Assistant will provide excellent service to all internal and external clients, including his/her assigned practice group of attorneys, as well as other attorney teams as needed. The PA position requires the ability to organize and expedite workflow of lawyers and legal staff members.

The PA position requires the ability to perform duties of a responsible and confidential nature, with the skill to multi‑task for several individuals. This position requires a self‑starter who exhibits a proactive approach and takes personal initiative for the execution of work.

The PA coordinates complex workflows. The individual needs to be an excellent communicator, who reports information regularly and accurately to key stakeholders. The PA cultivates positive working relationships at all levels of the Firm and helps navigate the organization on behalf of his/her lawyer assignments. The position requires a professional demeanor at all times and in all situations.

• Plan and coordinate attorneys' schedule, appointments, conferences and meetings.
• Manage and coordinate extensive and complex domestic/international travel arrangements. Prepare business itineraries and business‑trip documentation packs.
• Manage and submit expense reports.
• Answer, screen and place calls in a professional manner. Accurately record phone messages and promptly inform attorneys.
• Keep legal staff apprised of the status of work and any problems encountered with systems or programs.
• Monitor, review and organize, according to priority, all incoming correspondence.
• Draft, proofread for accuracy, and release time sheets.
• Maintain accurate client and matter lists.
• Complete conflict search reports and opening entries.
• Assist with client development, marketing initiatives, and proposals.
• Assist with client billing.
• Draft routine letters, memos, and reports.
• Create and maintain files.
• Meet and greet clients with courtesy and tact.
• Assist with overflow work and practice specific responsibilities.
• Arrange overtime coverage with Document Production for attorneys.
• Keep Desk Reference information up to date and easily accessible for use by other Practice Assistants.

• Excellent interpersonal skills and ability to work in a demanding environment, liaising with all levels of staff and attorneys and clients.
• 3‑5 years of law firm experience.
• Ability to multi‑task and prioritize work in a fast‑paced environment.
• Skilled in comprehending and complying with instructions.
• Strong written and verbal communication skills.
• Exceptional organizational skills and diligence in follow‑through.
• Positive and initiative driven approach.
• Must work well independently, and as part of a team.

• This role reports to the Senior Manager, Practice Assistant Services.
• This role is based in our New York office.

Our Internal Recruitment team are responsible for all end‑to‑end lateral recruitment…