Legal Assistant

This range is provided by Insight Global. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$80,000.00/yr - $90,000.00/yr

The Practice Assistant (PA) will join a leading global law firm and perform a wide range of services, including administrative duties and legal support. As part of a team, the Practice Assistant will provide excellent quality service to all internal and external clients, including his/her assigned practice group of attorneys, as well as other attorney teams as needed. The PA position requires the ability to organize and expedite the workflow of lawyers and legal staff members.

The PA position requires the ability to perform duties of a responsible and confidential nature, with the skill to multi‑task for several individuals. This position requires a self‑starter who exhibits a proactive approach and takes personal initiative for the execution of work. The PA coordinates complex workflows. The individual needs to be an excellent communicator, who reports information regularly and accurately to key stakeholders.

The PA cultivates positive working relationships at all levels of the Firm and helps navigate the organization on behalf of his/her lawyer assignments. The position requires a professional demeanor at all times and in all situations.

• Plan and coordinate attorneys’ schedule, appointments, conferences and meetings.
• Manage and coordinate extensive and complex domestic/international travel arrangements. Prepares business itineraries and business‑trip documentation packs.
• Manage and submit expense reports.
• Answer, screen, and place calls in a professional manner.
• Accurately record phone messages and promptly inform attorneys.
• Keep legal staff apprised of the status of work and any problems encountered with systems or programs.
• Monitor, review and organize, according to priority, all incoming correspondence.
• Draft, proofread for accuracy, and release time sheets.
• Maintain accurate client and matter lists.
• Complete conflict search reports and opening entries.
• Assist with client development, marketing initiatives, and proposals.
• Assist with client billing.
• Draft routine letters, memos, and reports.
• Create and maintain files.
• Meet and greet clients with courtesy and tact.
• Assist with overflow work and practice specific responsibilities.
• Arrange overtime coverage with Document Production for attorneys.
• Keep Desk Reference information up to date and easily accessible for use by other Practice Assistants.

Seniority level:
Mid‑Senior level

Employment type:

Contract

Job function:
Administrative and Legal