Legal Executive Assistant

Legal Executive Assistant at DLA Piper

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The Legal Executive Assistant (LEA) supports lawyers by managing the daily functions of an attorney’s practice, allowing them to concentrate on developing and sustaining their practice. The LEA serves as an executive‑level assistant for the attorney, creating connections, delivering critical information, ensuring meetings and materials are accurate, and serving as a trusted business partner to help meet the priorities of the practice and clients.

The LEA collaborates with Legal Administrative Assistants (LAA) and Legal Support Assistants (LSA) who provide support to the attorney’s legal team.

This role requires both administrative competence and a thorough understanding of procedures, the relevant business context of tasks, terminology, and documents seen in an attorney’s practice. The Legal Executive Assistant plays a critical role in ensuring the smooth operation of the attorney’s practice area and representing the firm in a professional and positive manner.

This position is located in our New York office and offers a hybrid work schedule.

• Provides support and management of the attorney’s projects, ensuring deadlines are met and tasks are completed efficiently. Consults with lawyers and administrative teams to ensure project milestones are adhered to.
• Serves as a liaison between attorneys, clients, and other internal departments, handling inquiries and relaying messages accurately. Utilizes independent judgment and the ability to make sound decisions when responding on behalf of the attorney.
• Develops and maintains professional relationships to ensure teams work together efficiently and effectively. Provides clear锐 direction and constructive feedback on projects and assignments. Builds trust, resolves conflicts, and collaborates effectively with people at all levels.
• Delegates assignments as necessary to LSAs (Legal Support Assistants) and Ask Legal Support , ensuring timely and accurate completion. Monitors progress and communicates on behalf of the attorney with support teams to ensure successful project outcomes. Delivers service feedback and makes improvement recommendations to firm management.
• Collaborates as necessary with other LEAs or LAAs to complete more complex projects or provide administrative support for attorneys. Provides mentorship and support to LSAs who assist with projects.
• Provides feedback for the professional development of LSAs who assist the attorney’s team. Delivers ongoing feedback and mentoring to provide opportunities for continued improvement.
• Drafts, proofreads, and finalizes legal documents, correspondence, and presentations on behalf of the attorney. Reviews and ensures accuracy of final work product. Provides feedback to internal support teams on completed work to improve outcomes for accurate and timely deliveryný.
• Oversees the maintenance and organization of electronic and paper filing systems within the firm’s DMS/repositories, ensuring all work products are easily accessible and​ឯ up to date.
• Conducts research onenced behalf of the attorney and practice group. Compiles information for case preparation and executive briefings. Consults with internal support teams to ensure completion of presentations and other necessary materials.
• Oversees meeting planning and coordination with internal and external parties to ensure logistical and critical details are in place. Prepares meeting agenda andそんな presentations and materials needed are accurately prepared and available. Ensures the attorney and meeting attendees have support and requests initiated during the meeting are managed in a timely manner.
• Oversees billing matters including all approval forms and collaboration correspondence, ensuring prebills are processed by the appropriate team accurately and timely; serves as a proxy for attorneys to address…