Legal Practice Assistant

We have an exciting opportunity for an experienced Legal Practice Assistant to support attorneys in the Tax Practice group in the New York and Washington, DC office at Eversheds Sutherland (US) LLP. We are searching for someone who wants to be a valued contributor and member of a talented and dynamic team of lawyers, paralegals and business professionals.

The Legal Practice Assistant is responsible to the individual attorney(s) and/or paralegal(s) to whom assigned for specific, day-to-day responsibilities and duties and to the Legal Support Supervisor for Firm policies and procedures, Practice Group assistance, overflow work, and overtime work.

The Legal Practice Assistant should have previous work experience including basic secretarial skills, word processing, general office procedures and filing techniques, along with the ability to concentrate on details, organize work, and work with a wide spectrum of individuals. The Legal Practice Assistant must be able to handle diverse practices, be a team player, and be a liaison between the clients and the attorneys.

The ability to communicate accurately and professionally with the clients is a must. In addition, it is essential that the Legal Practice Assistant have strong proofreading skills, word processing skills, organizational skills and attention to detail.

• Drafts, edits, and files client documents (electronic and paper) and related correspondence per attorney(s) revisions, etc.
• Handles time entry for assigned attorney(s)
• Prepares Client/Matter Information Memorandum (“CIM”) conflicts check emails as well as CIM forms to be submitted to the Records.
• Maintains files on a regular basis as required by attorney(s), Practice Group, and Firm procedures.
• Coordinates project management of attorney matters and cases.
• Maintains and updates attorney(s) calendar and contacts.
• Coordinates travel arrangements and prepares travel reimbursement requests and all other reimbursement requests in a timely manner and in accordance with Practice Group procedures and accounting deadlines.
• Coordinates client and in-house meetings and assist as necessary.
• Retrieves and opens mail (and date stamp, if required).
• Answers and handles incoming phone calls in a professional manner.
• Maintains confidentiality of all client and firm matters, recognizing that there should be no discussion in or away from the office regarding client or Firm matters. This confidentiality extends to emails you are privy to that are in your attorney(s) and/or paralegal(s) Outlook mailboxes and folders.
• Assists fellow workers and/or other attorneys as needed and requested. The office functions as a team, and therefore it is essential that the Legal Practice Assistant help when asked and volunteer when time permits.
• Notifies and assists HR with overflow work when not busy with work from assigned attorney(s) and paralegal(s), including providing overflow desk coverage for secretaries who are absent.
• Keeps abreast of what is happening on assigned attorney’s clients’ matters and knows location of materials concerning those matters.
• Obtains research materials as required by attorney(s) or paralegal(s).

• A Bachelor’s degree is preferred from an accredited college or university.
• Five to seven years of experience working in a legal department, law firm, or professional services organization. Tax and/or Litigation experience is preferred.
• Excellent interpersonal, written, and verbal communication skills are required. Must have the ability to present ideas in a business-friendly and user-friendly language.
• Proven analytical and problem-solving skills.
• Detail-oriented, organized, and have the ability to multi-task and prioritize workloads.
• Excellent computer skills and knowledge of MS Office Suite, Excel, and Power Point is required. Experience with Aderant and Chrome River software programs is highly preferred.

This is a hybrid role and will require on-site presence 3 days per week. The salary ranges for this position vary depending on the geographic location and other factors such as experience, internal equity, market data, and job-related considerations. The range for…